Office Manager

Reed; City Of London; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading educational institution in Coulsdon is seeking an experienced Office Manager & Exams Officer. This crucial role demands excellent office management skills, along with experience in leading teams and managing examination processes. The ideal candidate will have a strong educational background, familiarity with school MIS systems, and a commitment to upholding high standards in both administration and compliance. Competitive salary offered.

Qualifications

• Proven experience in a senior office management role within an educational environment.
• Experience in managing finances, budgets, and staff.
• Familiarity with financial regulations.

Responsibilities

• Manage the school office operations for efficiency.
• Line manage all administrative staff and conduct performance reviews.
• Oversee admissions procedures and manage school communication.

Skills

Excellent organisational skills

Strong literacy skills

Strong numeracy skills

Competent in IT packages

Understanding of data protection

Tools

School MIS systems

Job description

Office Manager

• Annual Salary: £27K-£31K per annum
• Location: Coulsdon
• Job Type: Full-time

Join our dedicated team at a School in Coulsdon as a School Office Manager & Exams Officer. This role is pivotal in ensuring the smooth and effective running of our school's administrative functions and examination processes. The ideal candidate will have a strong background in office management within an educational setting, demonstrating a capability to lead and motivate staff, manage school finances, and uphold the integrity of examination procedures.

Day-to-Day Responsibilities:

• Organisation:

  • Manage the school office operations, ensuring all administrative and communicative systems are efficient.
  • Organise school trips, parents’ evenings, and other events, ensuring all logistical needs are met.
  • Maintain a professional and welcoming reception for all visitors, ensuring all health and safety protocols are followed.

• Leadership:

  • Line manage all administrative staff, conduct performance reviews, and facilitate professional development.
  • Develop a team that aligns with the school's vision and values, ensuring high standards are met across all office activities.

• Administration:

  • Oversee admissions procedures, manage records, and produce reports as required.
  • Handle the school’s email inbox and manage communication with parents and staff.
  • Maintain and order office supplies, ensuring the office is well-stocked and organised.

• Compliance:

  • Manage recruitment administration, including scheduling interviews and ensuring compliance with data protection laws.
  • Support the data protection officer in upholding data security and confidentiality.

• Examination Officer:

  • Coordinate all aspects of examinations, including entries, compliance, and venue arrangements.
  • Manage special consideration requests and access arrangements for students with additional needs.

Required Skills & Qualifications:

• Experience:

  • Proven experience in a senior office management role, preferably within an educational environment.
  • Experience in managing finances, budgets, and staff.
  • Familiarity with school MIS systems and financial regulations.

• Skills and Knowledge:

  • Excellent organisational, literacy, and numeracy skills.
  • Competent in using IT packages and office equipment.
  • Strong understanding of data protection, confidentiality, and safeguarding principles.

• Personal Qualities:

  • Committed to promoting the ethos and values of the school.
  • Ability to handle pressure and prioritize tasks effectively.
  • Strong integrity, honesty, and commitment to safeguarding.

If you are interested in this position, please apply right away.