Office & Events Coordinator

Edrington; Glasgow; On-site; GBP 15,000 - 19,000; Part time

Job summary

A company in the spirits industry is seeking a part-time Office and Events Coordinator to provide exceptional front-of-house support. The role involves welcoming visitors, assisting with event logistics, and maintaining high standards in the office environment. Candidates should have a background in hospitality or customer service, excellent organization skills, and a passion for luxury brands. This 12-month fixed-term contract offers a salary of £15,000-£18,500 for 20 hours per week, along with various benefits including 37 days holiday and private medical insurance.

Benefits

Salary £15,000-£18,500 based on 20 hours per week

37 days holiday, plus 4 volunteer days

Pension contributions

Share Reward scheme

Private medical insurance

Generous annual product allowance

26 weeks’ paid maternity, paternity, and adoption leave

Qualifications

• Previous experience in front-of-house and reception services in a customer-focused environment.
• Exceptional customer service while managing multiple tasks and stakeholders.
• Experience in budget management.

Responsibilities

• Welcome and assist all visitors.
• Collaborate on event logistics and meeting setups.
• Manage mailroom operations and office ID card system.

Skills

Customer service

Time management

Budget management

Communication

Organizational skills

Job description

Overview

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Benefits

• Salary £15,000-£18,500 based on 20 hours per week
• 37 days holiday, plus 4 Giving More volunteer days (pro rata'd)
• Save for retirement and invest in your future - pension contributions (employee up to 8.75%, employer up to 14%)
• Share in our success with up to 10% Share Reward scheme (subject to eligibility)
• Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Experience our exceptional brands with a generous annual product allowance, plus at least 20% discount in our staff shop
• Embrace work-life harmony with 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year

Role: Office and Events Coordinator

The Office and Events coordinator will provide first class front of house support to all Edrington employees and visitors arriving into Edrington either in person through reception or over the telephone. The role holder will be an Edrington ambassador by delivering an exceptional hospitality service to all visitors, guests and colleagues. The role works in close collaboration with the Office and Events Manager, taking the lead at times with the organisation & logistics of Edrington events such as Edrington Connections. The role also supports the Office and Events Manager with administration activities connected to the maintenance and management of Edrington Queen street. This is a 12 month fixed term contract, part time (20 hours per week) working pattern Monday, Wednesday & Friday with the flexibility to cover holidays, sickness and the occasional evening event (Overtime or Time Off in Lieu available in these cases).

Responsibilities

• Welcome and assist all visitors, manage calls, and represent the Edrington brand
• Maintain reception and shared areas, support visitor departures with transport and directions
• Collaborate with the Office & Events Manager on event logistics and meeting setups
• Attend and deputise in office management meetings, providing admin and follow-up support
• Manage mailroom operations, meeting room bookings, and office ID card system
• Oversee stationery budget, stock levels, and procurement with a focus on sustainability
• Coordinate corporate gifts and support HR with long service and retirement events
• Monitor office environment, report issues, and ensure high standards are maintained
• Maintain bar and display areas, and handle general admin tasks including audits and courier services
• Assist with invoicing, SAP, and reward-related admin activities

Qualifications

To be successful in this role, you have previous experience delivering successful front-of-house and reception services in a customer-focused environment at a similar level. You’ve consistently provided exceptional customer service while managing multiple tasks and stakeholders, maintaining a flexible and professional approach. You have a keen interest in hospitality and luxury brands, and experience in budget management. Your time management and organisational skills are excellent, with a high attention to detail. You’re confident working independently or as part of a team, taking ownership of both short- and long-term tasks. You’re highly engaged, curious, and eager to learn. Your interpersonal skills allow you to communicate effectively across all levels of the business, and you have experience working in a facilities environment. You demonstrate proficient written and numerical skills, and while formal qualifications in hospitality or facilities management would be an advantage, your practical experience is key. You’re familiar with switchboard operations and bring a highly flexible, polished, and articulate approach to a role that demands a dedicated work ethic and outstanding customer service.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.