Office coordinator / PA

Cobalt Consulting (UK) Ltd; City Of London; On-site; GBP 23,000 - 30,000; Full time

Job summary

A leading property lettings and management firm is seeking a proactive receptionist to greet clients, manage office administration, and assist with compliance tasks. The ideal candidate will be bubbly, friendly, and presentable, ensuring a welcoming atmosphere. Responsibilities include answering calls, handling inquiries, and supporting with invoicing and documentation. This role offers a valuable opportunity to contribute to a dynamic team in the City of London.

Qualifications

• Experience in reception and administration roles is preferable.
• Comfortable with email correspondence and inquiries.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Greet visitors and maintain office presentation.
• Handle incoming calls and direct inquiries appropriately.
• Support with administration tasks including invoicing and documents.
• Ensure compliance with Anti-Money Laundering processes.

Skills

Bubbly personality

Friendliness

Presentable

Organizational skills

Job description

This company is a leading property lettings & management and sales & marketing business which has embraced a global model, a model that has created the world's number 1 real estate brand.

Main responsibilities

Reception Duties

• Meeting and greeting
• Ensuring the office is tidy and presentable
• Making tea/coffee for any walk ins or client meeting
• Answering the telephone and redirecting enquiries to the right person
• Taking down applicant sales and lettings information. Qualifying and redirecting to the right person or arranging viewings
• Ensuring office supplies are in good stock
• Liaising with suppliers, contractors and building relationships with local estate agents.

Administration

• Forwarding/ responding to email enquiries
• Assisting with paperwork for sales and lettings deals, proofreading ensuring all documents are correct
• Scanning/photocopying any necessary documents
• Assisting with the paperwork for new starters
• Helping out with lettered templates eg. for valuations
• Creating reports eg. Current market
• Overseeing general office administration
• Invoicing and bookkeeping
• Sending monthly billing reports to our Central office

Anti-Money Laundering

• Checking all AML compliance documents have been obtained and are successfully put on the system
• Helping with any AML queries for sales or lettings

Personal Assistant (PA)

• Assisting and supporting with any personal business enquiries the manager has including some diary or inbox management and day to day admin.

Looking for

• They are looking for someone bubbly, friendly, presentable and keen to get stuck in!