Office Coordinator (P/T & Hybrid) in Kidlington, Oxfordshire

Energy Jobline CVL; Kidlington; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

An energy business in Kidlington is seeking a Part-Time Office Coordinator to join their supportive team. The role offers hybrid working, where responsibilities include customer scheduling, diary management, and invoice follow-up. Ideal candidates should possess strong communication and organisational skills, with an ability to work proactively in a flexible environment. This position is a great fit for those eager to grow in a dynamic setting.

Qualifications

• Proactive mindset, comfortable suggesting improvements and taking initiative.
• Experience in admin, customer service, or marketing is highly desirable.

Responsibilities

• Proactively contact customers to arrange boiler services.
• Coordinate and maintain engineers’ diaries for operational efficiency.
• Monitor the shared email inbox and incoming calls.
• Chase outstanding payments for healthy cash flow management.

Skills

Strong communication skills

Excellent organisational abilities

Proactive mindset

Experience in admin, customer service, or marketing

Job description

Energy Jobline is the largest and fastest growing global Energy Job Board and Energy Hub. We have an audience reach of over 7 million energy professionals, 400,000+ monthly advertised global energy and engineering jobs, and work with the leading energy companies worldwide.

We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.

Office Coordinator

We have a fantastic opportunity for an Administrator to join a small team within an energy business.

• Position: Part‑Time Office Coordinator (Hybrid)
• Location: Work from Home options - Office days are Mon & Fri. Based (Kidlington, Oxford)
• Schedule: 5 Days a Week (Part‑Time Hours, ideally 11 - 5pm)
• Pay: £ / hourly

A growing and forward‑thinking heating and renewables business is looking for a proactive and well‑organised Office Coordinator to join the team on a part‑time basis. This is an exciting opportunity to become part of a supportive, down‑to‑earth team and play a key role in both day‑to‑day operations and the business’s ongoing growth. The role offers a hybrid working model, split between remote and in‑office work.

Key Responsibilities

• Customer Scheduling: Proactively contact customers to arrange boiler services, ensuring regulatory deadlines are met.
• Engineer Diary Management: Coordinate and maintain engineers’ diaries, balancing customer requirements and operational efficiency.
• Inbox & Call Management: Monitor the shared email inbox and incoming calls, collaborating closely with the Office Administrator.
• Invoice Follow‑Up: Chase outstanding payments and support healthy cash flow management.

Growth & Development Areas

• Marketing Support: Assist with website updates, gathering customer reviews, and generating ideas to improve visibility and brand presence.
• MCS Registration: Support the company’s MCS registration and manage associated documentation for funding applications.

Ideal Candidate Profile

• Strong communication skills (email, phone, in‑person)
• Excellent organisational abilities and attention to detail
• Confident using digital tools for scheduling and communication
• A proactive mindset, comfortable suggesting improvements and taking initiative
• Experience in admin, customer service, or marketing is highly desirable

This is a great opportunity for someone who thrives in a flexible environment, enjoys a varied role, and is looking to grow with a small but ambitious team.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.