Office Coordinator - Global Talent Agency

KMK Recruitment Limited; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global talent agency in the City of London seeks an experienced Receptionist / Office Coordinator. This temporary, full-time role involves being the first point of contact, managing office operations, and providing high-level service in a dynamic setting. The ideal candidate should have proven experience in office management and be available immediately. Join a supportive team and immerse yourself in a vibrant work environment.

Benefits

Dynamic work environment

Supportive team

Experience in a top-tier talent agency

Qualifications

• Proven experience in Office Management within a fast-paced environment.
• Professional and discreet when dealing with clients or confidential information.
• Available immediately and happy to work 5 days a week in the office – 9:45am – 6:30pm.

Responsibilities

• First point of contact for incoming calls and enquiries.
• Welcome guests and ensure meeting rooms are tidy.
• Oversee day-to-day office operations.

Skills

Office Management

Multitasking

High level of service

Organizational skills

Job description

KMK is super excited to be working with a world-renowned global talent agency based in the heart of the West End! Known for representing some of the biggest names in entertainment, this is a truly unique opportunity to join an incredibly vibrant, fast-paced, and creative environment.

They’re on the hunt for a super switched-on and experienced Receptionist / Office Coordinator to be the face of their London HQ. This is a temporary role starting immediately – perfect for someone who loves being in the thick of it and thrives in a buzzy office setting.

What you’ll be doing:

• The first point of contact for incoming calls, handling enquiries, directing to the appropriate person.
• Welcome guests to the office, ensuring meeting rooms are set up beforehand and are tidy afterwards.
• Oversee day-to-day office operations, ensuring a safe, professional, and well‑organised environment
• The first point of contact for all office‑related issues and queries – create 'how to' sheets to enable self‑service (e.g. boardroom tech, coffee machine)
• Ensure everything is set up in advance of the monthly company meeting
• Manage daily post and deliveries and distribute to teams
• Coordinating courier collections and special deliveries
• Ensure resources are available to the team, regularly monitoring supplies
• Maintaining inventory of office equipment
• Coordinate health and safety compliance, including risk assessments/regular checks
• Manage suppliers, contractors, and service providers, including resolving office issues or coordinating repairs
• Manage facilities such as energy meters, security alarms, coffee machine, smart taps, printers, franking machine and waste disposal
• Lead and support facilities projects as needed
• Coordinate the payment of invoices
• Coordinate electronic birthday cards
• Plan and organise events and socials including monthly office social

What we’re looking for:

• Proven experience in Office Management within a fast-paced environment
• Professional and discreet when dealing with clients or confidential information
• Passionate about providing a high level of service and creating a well‑run environmentHighly organised with the ability to manage multiple priorities, working independently
• Available immediately and happy to work 5 days a week in the office – 9:45am – 6:30pm

Why you'll love it:

• Work in a super cool and dynamic creative environment
• Be part of a supportive, sociable, and passionate team
• The perfect role if you’re between projects or looking to gain experience in a top‑tier talent agency