Office Coordinator - Estate Agency

Deverell Smith Recruitment Ltd; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading Estate Agency brand seeks an Office Coordinator to join their team in Colindale. The role involves acting as the first point of contact, managing communications, and supporting the sales and lettings teams. Ideal candidates will be highly organized, possess strong communication skills, and thrive in a fast-paced environment. Experience in property or sales support is desirable but not essential. The position offers an opportunity to play a key role in office operations.

Qualifications

• Highly organised with excellent attention to detail.
• Strong communication skills - both written and verbal.
• Proactive and able to manage multiple tasks simultaneously.
• Friendly, professional, and confident dealing with clients.
• Comfortable working in a fast-moving office environment.

Responsibilities

• Act as the first point of contact for clients, contractors, and visitors.
• Manage incoming calls, emails, and general enquiries.
• Coordinate diaries for sales and lettings negotiators.
• Prepare property listings, marketing materials, and documentation.
• Assist with compliance administration, including ID checks and onboarding paperwork.

Skills

Organisational skills

Communication skills

Proactive multitasking

IT literacy

Tools

Microsoft Office

CRM software

Job description

Office Coordinator

£28-30,000 - Colindale

Our client are a leading Estate Agency brand with 5 successful branches across London. They are looking for a highly organised and personable Office Coordinator to join the busy team in Colindale. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment and wants to play a key role in supporting both the sales and lettings teams.

Key Responsibilities

• Act as the first point of contact for clients, contractors, and visitors
• Manage incoming calls, emails, and general enquiries
• Coordinate diaries for sales and lettings negotiators
• Prepare property listings, marketing materials, and documentation
• Assist with compliance administration, including ID checks and onboarding paperwork
• Maintain office systems, records, and databases
• Support the progression of sales and lettings files
• Ensure the office runs smoothly and professionally at all times
• Provide general administrative support to the wider team

About You

• Highly organised with excellent attention to detail
• Strong communication skills - both written and verbal
• Proactive and able to manage multiple tasks simultaneously
• Friendly, professional, and confident dealing with clients
• Comfortable working in a fast-moving office environment
• IT literate (Microsoft Office; CRM experience is a bonus)
• Previous experience in property, sales support, or admin is desirable but not essential

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