Office Coordinator (18-Month Contract)

AMCS Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading technology firm in Greater London is seeking an Office Coordinator to ensure smooth office operations and provide administrative support to the senior leadership team. The ideal candidate should be highly organized, possess excellent communication skills, and have a proven background in administrative roles. This position involves managing diaries, coordinating meetings, and maintaining office supplies. Competitive salary and supportive work environment offered.

Qualifications

• Highly organized and recognized as a reliable 'go-to' person.
• Proven experience as an Office Coordinator or in a similar administrative role.
• Strong numeracy and excellent attention to detail.

Responsibilities

• Provide front-of-house support and manage the diary for the senior leadership team.
• Book travel and accommodation, and manage travel itineraries.
• Maintain the office environment and coordinate company events.

Skills

Organizational skills

Communication skills

IT skills

Numeracy

Attention to detail

Education

Experience in a similar administrative role

Tools

Microsoft Office

Job description

Overview

The Office Coordinator will be responsible for ensuring the smooth operation of the office environment and providing administrative support to the senior leadership team. This role requires excellent organizational skills, the ability to manage multiple tasks simultaneously, and strong communication skills to liaise effectively with internal teams and external partners.

Responsibilities

• Provide front‑of‑house support: greeting visitors, managing meeting rooms, refreshments, and IT set‑up.
• Manage the diary, arrange and coordinate meetings for the senior leadership team.
• Book travel and accommodation, and manage travel itineraries.
• Order and maintain office and catering supplies.
• Coordinate courier bookings and manage incoming and outgoing post.
• Liaise with suppliers, contractors and maintenance partners (cleaners, gardeners, plumbers, builders, etc.) to ensure smooth facility operations.
• Maintain the office environment, including supplies, subscriptions and quality standards.
• Support financial administration, including processing invoices and purchase orders.
• Ensure office safety and compliance, including building system testing and first‑aid coverage.
• Take a lead role in supporting the upcoming office move to the AMCS UK office.
• Coordinate company events and activities, including occasional out‑of‑hours work when necessary.
• Manage the pool car process and maintain first‑aid kits and first‑aid coverage.

Qualifications

• Highly organised and recognized as a reliable "go‑to" person.
• Ability to self‑manage, prioritise tasks and handle conflicting demands efficiently.
• Tactful, calm and effective communication with internal and external stakeholders.
• Highly motivated and passionate about maintaining a positive and productive working environment.
• Proficient in general IT skills with confident use of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong numeracy and excellent attention to detail.
• Excellent written and spoken English.
• Proven experience as an Office Coordinator or in a similar administrative role.
• Experience working in a fast‑paced environment.
• Good knowledge of facility operations.
• Familiarity with office equipment, security systems and safety regulations.
• Willingness to learn about office safety regulations if not already knowledgeable.