Office Coordinator

Pontoon; Sheffield; On-site; GBP 28,000 - 34,000; Full time

Job summary

A recruitment consultancy in Sheffield is seeking an enthusiastic Office Coordinator to provide excellent customer service and maintain a welcoming office environment. The ideal candidate will manage visitor interactions, coordinate meetings, and handle office supplies efficiently. Strong organizational skills and proficiency in Office 365 are essential. This role offers a chance to be part of a supportive team and contribute to an efficient workspace.

Benefits

Supportive work environment

Opportunity for impact on development and success

Varied job activities

Qualifications

• Proficient in Office 365 (or similar) and comfortable with scheduling and communication tools.
• Experienced customer service with a professional demeanour both in person and over the phone.
• Skilled in managing multiple tasks effectively in a dynamic environment.
• Detail-oriented and proactive, always looking for ways to improve processes.

Responsibilities

• Create an exceptional front-of-house experience by warmly welcoming visitors.
• Act as the single point of contact with the building reception.
• Keep the office environment clean and tidy.
• Communicate with suppliers and office maintenance for deliveries.
• Oversee meeting room bookings from start to finish.
• Schedule and manage car park bookings.
• Juggle multiple tasks while supporting team operations.
• Monitor and log emails from the shared inbox.
• Keep track of office spending.
• Offer information about the local area to visitors.

Skills

Proficient in Office 365

Experienced in customer service

Skilled in managing multiple tasks

Detail-oriented

Job description

Job Advertisement: Office Coordinator

Location: Sheffield City Centre
Contract Length: 6 Months
Start Date: Immediate
Salary: £33,323 per annum
Availability: Monday – Friday, primarily office-based

Are you a dynamic individual with a knack for organisation and a passion for customer service? Our client is on the lookout for an enthusiastic Office Coordinator to join their team and help keep the wheels turning at their Sheffield site! If you thrive in a fast‑paced environment and love making people feel welcome, this could be the perfect role for you!

What You'll Do

• Welcoming Visitors: Create an exceptional front‑of‑house experience by warmly welcoming visitors, guiding them through registration, and providing a comprehensive office induction, including health and safety protocols.
• Liaison with Reception: Act as the single point of contact with the building reception, ensuring that information is communicated effectively to the team.
• Maintain Office Space: Keep the office environment clean and tidy by managing kitchen supplies, stationery, and IT needs.
• Supplier Coordination: Communicate with suppliers and office maintenance for deliveries and services, ensuring everything is in tip‑top shape.
• Meeting Management: Oversee meeting room bookings from start to finish. Collaborate with meeting organisers, arrange refreshments, and set up audio/visual equipment as needed.
• Parking Coordination: Schedule and manage car park bookings to ensure smooth access for all staff and visitors.
• Efficient Task Management: Juggle multiple tasks while supporting team operations, ensuring everything is organised and running like clockwork.
• Email Management: Monitor and log emails from the shared inbox, distributing them appropriately to keep everyone informed.
• Budget Tracking: Keep track of office spending and manage allocations for keys, fobs, and lockers.
• Provide Local Information: Be a go‑to resource for visitors, offering information about the local area, directions, hotels, and transport links.

Your Skills

• Proficient in Office 365 (or similar) and comfortable with scheduling and communication tools.
• Experienced customer service with a professional demeanour both in person and over the phone.
• Skilled in managing multiple tasks effectively in a dynamic environment.
• Detail‑oriented and proactive, always looking for ways to improve processes.

Why Join Us?

• Enjoy a role filled with varied job activities that allow you to engage with different aspects of the business.
• Be part of a growing team where your contributions will make a real impact on development and success.
• Experience a supportive work environment that values your input and promotes continuous improvement.

If you're ready to take on a role that promises excitement and variety, we'd love to hear from you! Apply now to start your journey with our client and help create a welcoming and efficient office environment.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.