Office Coordinator

ReQuire Consultancy; Salisbury; On-site; GBP 20,000 - 25,000; Full time

Job summary

A reputable consultancy firm in Salisbury is looking for an organised and proactive team player to assist with administration, customer service, and operations. The ideal candidate will manage documents, respond to inquiries, and maintain records while also supporting the team with various tasks. Strong attention to detail, communication skills, and a good knowledge of Microsoft Office are essential. This role offers a great opportunity to start your career in a supportive environment.

Qualifications

• Experience in customer service, office administration, or roles requiring strong attention to detail.
• Confident in communication with a range of people.
• Logical, methodical approach to tasks.

Responsibilities

• Prepare documents, agreements, and general paperwork.
• Handle telephone and online enquiries professionally.
• Maintain accurate records and update internal systems.
• Manage shared inboxes and respond to enquiries.
• Support the team by managing diaries and scheduling appointments.

Skills

Excellent attention to detail

Strong organisational and record-keeping abilities

Confident communication skills

Good working knowledge of Microsoft Office (Word, Excel, Outlook)

Ability to prioritise work to meet deadlines

Job description

We are looking for an organised, proactive team player who enjoys working with people, managing multiple tasks, and keeping operations running smoothly. If you have experience in customer service, office administration, coordination, or any role requiring strong attention to detail, you’ll feel right at home.

Key Responsibilities

Administration & Coordination

• Prepare documents, agreements and general paperwork
• Maintain accurate records and update internal systems
• Manage shared inboxes, responding to and directing enquiries
• Answer phone calls, greet visitors, and act as the first point of contact
• Organise digital and physical filing, ensuring efficient record-keeping
• Produce letters, emails, templates and reports
• Support the team by managing diaries, scheduling appointments and coordinating daily tasks

Marketing & Office Support

• Create property details, brochures and simple marketing materials
• Upload information to online platforms
• Draft short written pieces such as announcements or news updates
• Assist with website updates and visual displays
• Coordinate external suppliers (e.g., signage, inspections, utilities)

Compliance & Supplier Liaison

• Arrange routine checks and inspections with external contractors
• Coordinate utilities for new and departing occupants
• Log and update details for contractors, clients and suppliers

Front-of-House & Customer Service

• Handle telephone and online enquiries in a professional, friendly manner
• Support clients with information or onward referrals

Systems & Data Management

• Input, update and extract data from management softwarePrepare reports for the team when required
• Maintain key logs and ensure accurate record tracking

Who This Role Would Suit

This role is ideal for someone who enjoys organisation, people interaction, and variety in their day. Backgrounds that translate well into this role include:

• Office administrators
• PA/EA or team assistants
• Coordinators (projects, events, operations, logistics)
• HR/Recruitment background

Skills & Attributes Required

• Excellent attention to detail
• Strong organisational and record‑keeping abilities
• Confident communication skills (written and verbal)
• Comfortable speaking with a range of people
• Good working knowledge of Microsoft Office (Word, Excel, Outlook)
• Willingness to learn new systems and processes
• Logical, methodical approach to tasks
• Ability to prioritise work to meet deadlines
• Comfortable working independently and as part of a team

This is an excellent, centrally located role working for one of Salisbury's most reputable firms. Joining a great team, under excellent leadership, this is a brilliant way to start off your career journey in 2026.