Office Coordinator

Marine Resources Recruitment Ltd; Portsmouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment firm in the UK is seeking an Office Coordinator to ensure smooth operations within their busy office and manage travel arrangements for the team. The ideal candidate will have solid office experience, excellent organization skills, and clear communication abilities. Responsibilities include overseeing office supplies, facilities management, and negotiating travel rates. This role provides competitive salary and private medical insurance.

Benefits

Competitive salary

Private Medical Insurance

Pension scheme

Qualifications

• Solid office experience required.
• Ability to juggle multiple priorities without dropping the ball.
• Clear, confident communication skills, both written and verbal.

Responsibilities

• Keep the office running smoothly and professionally.
• Arrange travel for the business, including flights and hotels.
• Manage suppliers and maintain office supplies.

Skills

Office experience

Organisation skills

Communication skills

Budget management

Discretion

Job description

Ready to take charge and keep everything running smoothly is a busy office with a top racing team? We’re looking for someone who thrives on organisation, handles the unexpected without blinking, and brings a confident, professional presence to the core of our business.

This role sits at the centre of the action — you’ll be the go-to for all things office-related while also keeping our team’s travel plans smooth, cost-effective, and hassle-free. If you’re proactive, detail-driven, and have a natural knack for keeping chaos in check, you’ll fit right in.

What You’ll Be Doing

Office Coordination

• Keep the office running seamlessly, creating a friendly, efficient, and professional environment.
• Be the central point of contact for facilities, maintenance, suppliers, and general office queries.
• Manage stationery, equipment, office supplies, and ensure meeting rooms are always guest-ready.
• Welcome visitors and clients with warmth and professionalism.
• Coordinate with building management, contractors, and external suppliers.
• Handle incoming/outgoing post, deliveries, and courier services.
• Own fire safety processes and ensure first aid supplies, signage, and emergency equipment are fully compliant.

Travel Coordination

• Arrange travel across the business — flights, trains, hotels, and everything in between.
• Negotiate rates with travel providers to get the best value.
• Support with visas and travel documentation when required.

What You’ll Bring

• Solid office experience
• First-rate organisation skills and the ability to juggle multiple priorities without dropping the ball.
• Clear, confident communication skills — written and verbal.
• Experience managing suppliers and budgets.
• Discretion when handling confidential information.
• Bonus: experience booking travel and building itineraries.

What’s in It for You

• Competitive salary
• Private Medical Insurance
• Pension scheme

Contact for more details - [e-mail]

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