Office Assistant (Part Time)

Eeze Entertainment Malta Limited; City Of London; On-site; GBP 20,000 - 25,000; Part time

Job summary

A dynamic entertainment company in London is seeking a proactive Office Assistant to ensure smooth daily operations. This part-time role focuses on reception support, maintaining office facilities, and providing administrative assistance. Candidates should have prior experience in a similar role, possess excellent communication skills, and be proficient in Microsoft Office. The position offers opportunities for personal growth, paid holidays, and additional benefits.

Benefits

25 paid holiday per year

Life Assurance (2x annual salary)

Private Medical Insurance

Team Building Opportunities

Snacks and fruit provided at the office

Local discounts

Qualifications

• Previous experience in an administrative, reception or facilities support role.
• Excellent communication and organisational skills.
• Professional, approachable, and proactive attitude.
• Strong attention to detail and ability to multitask.
• Confident using Microsoft Office and general office equipment.
• Flexible and reliable, with a hands-on approach.

Responsibilities

• Greet and welcome visitors professionally.
• Maintain meeting rooms and office facilities.
• Assist with onboarding activities.
• Order and manage office supplies inventory.
• Provide cover for the Office Manager during absences.
• Carry out ad-hoc tasks as requested.

Skills

Previous experience in an administrative, reception, or facilities support role

Excellent communication and organisational skills

Professional, approachable, and proactive attitude

Strong attention to detail and ability to multitask

Confident using Microsoft Office and general office equipment

Flexible and reliable

Job description

Role & Key Responsibilities

Eeze is seeking a a proactive and detail-oriented Office Assistant to support the smooth daily operations of our workplace. This part-time role is ideal for someone who enjoys creating a welcoming environment and ensuring everything runs efficiently behind the scenes.

You will be responsible for:

Reception & Meeting Room Support

• Greet and welcome visitors professionally, issuing passes and maintaining accurate visitor records.
• Notify staff of visitor or delivery arrivals.
• Maintain meeting rooms: clean whiteboards, check supplies, and ensure rooms are ready for use.
• Support meeting and event setup, including refreshments and logistics.
• Assist with meeting room bookings and scheduling.

Daily Office Operations

• Check and maintain office facilities (e.g. coffee machines, air conditioning, taps, phone booths), reporting any issues to the Office Manager.
• Run daily cleaning programmes on coffee machines and ensure they are functioning each morning.
• Keep communal areas, kitchens, and meeting rooms tidy and well-stocked.
• Distribute milk, fruit, and other office essentials to designated areas.

Administrative Support

• Maintain a clean, organised reception area.
• Order and manage office supplies inventory.
• Assist staff with printing and other administrative requests.
• Support the social committee with event planning and setup.
• Provide cover for the Office Manager during absences.

HR & Onboarding Support

• Assist with onboarding activities, including preparing welcome materials and giving office tours.

General Support

• Carry out ad-hoc tasks as requested by the Office Manager or other departments to support daily operations.

Required Skills

• Previous experience in an administrative, reception, or facilities support role.
• Excellent communication and organisational skills.
• Professional, approachable, and proactive attitude.
• Strong attention to detail and ability to multitask.
• Confident using Microsoft Office and general office equipment.
• Flexible and reliable, with a hands-on approach.

Working Hours

8:00 AM – 12:00 PM, 3 days per week

What’s in it for you?

• Experience a dynamic and team-orientated work environment.
• Opportunities for personal growth and learning.
• An open, inclusive and supportive team where you will be valued, and your suggestions will be welcome.
• 25 paid holiday per year. In addition to public holidays.
• Life Assurance (2x annual salary).
• Private Medical Insurance.
• Team Building Opportunities.
• Snacks and fruit provided at the office.
• Local discounts and more…

Our team is committed to keeping remuneration and benefits under constant review to make sure what we offer stays relevant.