Office Assistant / PA

Alexandra Llewellyn; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A design studio in Greater London seeks a highly organized Office Assistant/PA to support daily operations in a creative environment. The role includes administrative support, diary management for the principal, and assisting with production and HR tasks. Ideal candidates are proactive, detail-oriented, and thrive in fast-paced settings. Applicants should send their CV and Cover Letter to [e-mail].

Qualifications

• Ability to handle high-profile clients and confidential matters.
• Experience in a dynamic studio environment is advantageous.
• Collaborative team player with a supportive approach.

Responsibilities

• Provide general studio and administrative support.
• Manage diary and travel arrangements for Alexandra.
• Assist with recruitment and onboarding processes.

Skills

Highly organized

Excellent attention to detail

Proactive and adaptable

Confident communicator

Job description

The Brand

There are those who enjoy a game, and there are those who understand that there is magic in play. Since 2010, Alexandra Llewellyn has made an art of it. From her famed backgammon boards and poker sets to exquisite games tables and card boxes, Alexandra’s beautifully crafted, intricately detailed games turn play into something magnificent.

Each piece is conceived in London before being handmade across the UK. Alexandra’s signature designs – instantly recognisable for their craft as well as their distinctive style – have homes across the globe. Translating her clients’ worlds and wishes into mesmerizing, characterful objects, Alexandra’s bespoke games are commissioned by prestigious luxury brands as well as internationally well‑known figures and royalty.

The Role

We are looking for a highly organised, proactive and positive Office Assistant / PA to support the smooth running of our creative studio. Acting as a central point of support for the team, you will play a vital role in ensuring day‑to‑day efficiency, providing administrative and clerical support, and assisting Alexandra directly with both professional and personal organisational tasks.

This is a varied and hands‑on role, ideal for someone who thrives in an exciting fast‑paced design environment, enjoys keeping things in order, and brings warmth, discretion, and reliability to every task.

Key Responsibilities

• General Studio & Administrative Support
  • Buy office supplies and consumables as required, ensure the studio and office spaces are well maintained and organised.
  • Ensure the making and packaging rooms are tidy with inventory clearly labelled.
  • Liaise with external contractors for studio maintenance, IT support, repairs and cleaner.
  • Ensure office equipment is up to date.
  • Maintain digital filing systems, company ‘Bible’ and handbooks.
  • Oversee studio utilities, subscriptions, alarm systems, and insurance renewals, and send relevant invoices for payment.
  • Support health & safety compliance and maintain relevant records.
  • Conduct annual, monthly and weekly fire alarm checks.
• Supporting Alexandra
  • Manage Alexandra’s diary and travel arrangements.
  • Assist with restaurant bookings, personal scheduling, and ad‑hoc tasks.
  • Provide organisational support for Alexandra’s professional and personal commitments.
• Production & Sales Support
  • Conduct a biannual stock count.
  • Assist with QC.
  • Handle general office enquiries by phone and email.
  • Assist with data entry (sales database).
  • Facilitate shipping and logistics for sales and production, providing customs clearance assistance for international orders when required, making sure all shipping bills are logged in correctly.
  • Make the product (training will be provided) and packaging components.
• HR & Team Assistance
  • Assist with recruitment and onboarding processes.
  • Maintain employee records and track holiday/sick leave.
  • Coordinate staff meetings, training sessions, and team events.
  • Assist in scheduling meetings, manage agendas, take minutes, and follow up on actions.
  • Support managers and other team members with administrative tasks and contracts.
  • Help foster a positive studio culture through team activities (including our much‑loved games nights).

About you

• Highly organised with excellent attention to detail.
• Proactive, adaptable, and able to prioritise effectively in a dynamic studio environment.
• A confident communicator and natural people person, with a positive and supportive approach.
• Discreet and respectful when working with high‑profile clients and confidential matters.
• A collaborative team player who enjoys helping others and keeping operations running smoothly.

Why join us

This is a unique opportunity to be part of a small, passionate, and creative team in the heart of Belgravia. You’ll be immersed in the world of luxury design, working closely with Alexandra and her artisans to help bring extraordinary games and objects to life for an international clientele.

Applicants must have the ability to live and work in the UK without visa support.

Applicants should send your CV and Cover Letter to [e-mail].