Office Assistant in boutique Mayfair Hedge Fund

Lavender Jones Recruitment; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing hedge fund in central London is seeking a proactive Office Assistant to manage daily office operations and provide administrative support. The ideal candidate will have 3-5 years of experience in office management, excellent communication skills, and proficiency in Microsoft Office. This role offers opportunities for growth within a dynamic team environment.

Qualifications

• 3–5 years of experience in office management, administrative or operations roles.
• Ability to prioritise and multitask effectively.
• Right to work in the UK.

Responsibilities

• Manage the day-to-day running of the London office.
• Provide PA support to the team as needed.
• Coordinate onboarding for new joiners.

Skills

Excellent written and verbal communication skills

Strong organisational skills

Discretion and professionalism

Proficiency in Microsoft Office

Experience in office management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Slack

Zoom

Google Workspace

Job description

This fast growing, scaling hedge fund in central London is looking for a hard-working, proactive Office Assistant who will play a critical role in ensuring the smooth and efficient operation of their London office. You will help manage day-to-day office logistics and provide support across administrative operational areas. This is a hands-on role suited to someone who is organised, resourceful, and thrives in a fast-paced, entrepreneurial environment.

Key Responsibilities

Office & Facilities Management

• Manage the day-to-day running of the Mayfair office, ensuring a professional, welcoming, and well-maintained workspace
• Liaise with building management and oversee any maintenance or service issues
• Manage office supply inventory, orders, and relationships with vendors and contractors
• Coordinate post, courier services, deliveries, and office logistics
• Maintain meeting rooms, kitchen areas, and general tidiness of communal spaces
• Meet and greet investors
• Coordinate onboarding for new joiners: desks, equipment, systems access, and welcome materials

Administrative & Executive Support

• Assist Office Manager/EA with PA support to team, including diary management and meeting coordination
• Help to organise internal meetings, investor visits, and offsite events
• Assist with the preparation of presentations, reports, and correspondence

Ad Hoc & Special Projects

• Support with strategic projects such as office expansion or relocation
• Take ownership of miscellaneous tasks that support the firm’s smooth operation and growth

Candidate Profile

Required Qualifications & Experience

• 3–5 years of experience in office management, administrative or operations roles (preferably within financial services or a fast-paced startup)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to prioritise and multitask
• Discretion and professionalism when handling confidential or sensitive information
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint) and modern collaboration tools (e.g. Slack, Zoom, Google Workspace)
• Right to work in the UK

Personal Characteristics

• Proactive: Always looking ahead to identify and resolve issues before they arise
• Reliable: You take ownership and follow through to completion
• Detail-Oriented: You take pride in delivering quality work, down to the smallest detail
• Discreet: You understand the need for confidentiality in a financial environment
• Flexible: You’re comfortable adapting to evolving needs and priorities
• Team-Oriented: You’re collaborative and want to contribute to a positive, high-performing culture

The role has huge potential for growth and progression and is within a dynamic, driven and inspirational team.

Please note: due to the high volume of applications we receive for every job we post, we are only able to respond to successful applicants.