Office Assistant Administrator

Bedfordshire Hospitals NHS Foundation Trust; Caulcott; On-site; GBP 20,000 - 24,000; Full time

Job summary

A hospital trust in the UK is looking for a motivated Medical Equipment Library and Office Assistant Administrator. This role involves providing administrative support to the Clinical Engineering team, handling stock management, and assisting with various clerical duties. Candidates should ideally hold an NVQ Level 3 in Business Administration. Full training is provided, and the role offers potential career growth.

Benefits

Full support and training

Excellent career prospects

Qualifications

• Experience in using a database system.
• Administrative skills within a clinical setting.
• Ability to manage stock and maintain record accuracy.

Responsibilities

• Provide Equipment Library support and administrative assistance.
• Handle general correspondence and record data.
• Assist with stock level control and reporting.

Skills

Database management

Administrative assistance

Communication

Education

NVQ Level 3 in Business Administration

Job description

An opportunity has arisen for an enthusiastic and motivated individual to join Bedfordshire Hospital Clinical Engineering / EBME Team, providing medical device maintenance support at Luton & Dunstable University Hospital.

Position Overview

We are looking to recruit a suitably experienced / keen to learn Medical Equipment Library and Office Assistant Administrator to support our team in providing a full range of medical equipment maintenance services.

Key Responsibilities

• Provide Equipment Library support, along with secretarial and administrative assistance to the Clinical Engineering Manager and Clinical Devices Trainer.
• Handle general correspondence, support in organising educational activities, recording of data and information on Equipment Library.
• Telephone cover, filing, uploading internal/external service reports, taking deliveries and photocopying.
• Book in all deliveries of Medical Equipment and consumables to enable invoices to be cleared for payment.
• Control of all clerical related stock and non‑stock items within the Department.
• Assist with stock level control, stock valuation, minimisation of waste, stock room organisation and layout.
• Produce reports of collated statistical data as required.
• First point of call for queries through the electronic Clinical Engineering Helpdesk.
• Contribute to efficient day‑to‑day running of the Medical Equipment Library (MEL).
• Administrative duties within the Department of Clinical Engineering and Maintenance.

Qualifications and Experience

Ideally you will be qualified to NVQ Level 3 in Business Administration or equivalent and have experience in using a database system.

Other Information

• Full support and training of our internal systems are offered ensuring excellent career prospects.
• Travel between hospital sites may be required.
• All new staff will be subject to a probationary period covering the first six months in post.
• Vacancies may close prior to the advertised closing date when sufficient number of applications have been received.
• Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton.
• The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Equality and Diversity

We are committed to promoting equality and diversity, and create a culture that values differences. Bedfordshire Hospitals NHS Foundation Trust is an employer that makes commitments to equal opportunities for all employees and applicants, and meets all legal duties under the Equality Act 2010.