Office Assistant

Rachel Hill Resourcing; Stewartby; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a detail-oriented Office Assistant to support their administrative team. The role involves managing calls and correspondence, maintaining records, and supporting HR tasks. Candidates should have strong organisational and multitasking skills, with proficiency in Microsoft Office. This is a full-time, permanent position based in Stewartby, England.

Qualifications

• Previous experience in a manufacturing or engineering environment preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative support to the office and shop floor teams.
• Manage incoming calls, emails, and correspondence.
• Maintain accurate records of orders, deliveries, and inventory.
• Assist with scheduling jobs and coordinating with suppliers and customers.
• Prepare and process purchase orders, invoices, and delivery notes.
• Update internal systems with job progress and customer details.
• Support HR-related tasks such as onboarding documentation.
• Assist with Health & Safety compliance documentation.
• Help with filing, scanning, and document control.

Skills

Previous experience in an office administration role

Strong organisational and multitasking skills

Proficient in Microsoft Office

Excellent communication skills

Ability to work independently and as part of a team

Job description

Overview

Pay: £13.00-£13.50 per hour

Hours: Monday to Friday; 30-40 hours per week; Hours to be agreed to suit business needs; School hours can be offered but MUST be 5 days a week

Job Summary

We are seeking a detail-oriented and proactive Office Assistant to support our administrative team. The ideal candidate will possess a strong background in office procedures and demonstrate excellent organisational skills. This role is essential for ensuring the smooth operation of our office environment, providing clerical support, and maintaining effective communication both internally and externally.

Duties

• Provide general administrative support to the office and shop floor teams
• Manage incoming calls, emails, and correspondence
• Maintain accurate records of orders, deliveries, and inventory
• Assist with scheduling jobs and coordinating with suppliers and customers
• Prepare and process purchase orders, invoices, and delivery notes
• Update internal systems and databases with job progress and customer details
• Support HR-related tasks such as onboarding documentation, absence tracking, and training records
• Assist with Health & Safety compliance, including maintaining documentation and coordinating inspections
• Help with filing, scanning, and document control

Skills

• Previous experience in an office administration role (manufacturing or engineering environment preferred)
• Strong organisational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent communication skills, both written and verbal
• Ability to work independently and as part of a team

Job Types

Full-time, Permanent