Office Assistant

A&O Shearman; Northern Ireland; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading law firm in Northern Ireland is seeking an experienced Office Assistant for their Advanced Delivery Legal team. The role involves providing high-standard administrative support to legal professionals, managing finance-related tasks, and preparing documents. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. The firm offers a hybrid working model and a comprehensive benefits package including medical insurance and flexible leave options.

Benefits

Occupational pension scheme

Private medical insurance

Health and wellbeing services

Holiday entitlement increases with length of service

Online discounts and lifestyle management services

Qualifications

• Experience in administrative support roles preferred.
• Ability to work effectively under pressure.
• Attention to detail is critical in document preparation.

Responsibilities

• Provide administrative support to Legal Professionals and Associates.
• Manage finance-related tasks and travel arrangements.
• Prepare complex and often confidential documents and presentations.

Skills

Strong administrative and organisational skills

Strong communication skills

Proficiency in Word, Excel, Outlook, PowerPoint

Ability to handle multiple tasks simultaneously

Team collaboration

Job description

Overview

Job Description

We have an exciting opportunity for an experienced Office Assistant to join our growing Advanced Delivery Legal team in our A&O Shearman Office!

Department Purpose
The nature of A&O Shearman's work is increasingly advanced and multi-jurisdictional. Advanced Delivery Legal (ADL) plays an increasing role in managing and delivering important elements of major litigation cases and transactions. Lawyers working in ADL Belfast apply their knowledge of the law and legal procedures to support A&O Shearman teams around the world.

Role Purpose

The Office Assistant will provide a consistently high standard of administrative support to the Legal Professionals and Associates in Advanced Delivery Legal, ensuring that all tasks are completed in an efficient and timely manner to enable the smooth running of the team's support function. As an Office Assistant you will support with all matters with regard to finance; business development, travel arrangements and preparation of complex and often confidential documents and presentations.

Key Requirements

• Strong administrative and organisational skills and a keen attention to detail.


• Strong communication skills both formal and informal and willingness to collaborate with others; Excellent Word, Excel, Outlook, PowerPoint skills;


• Ability to adapt with flexibility to handle multiple tasks simultaneously in an environment with shifting priorities, under pressure.


• Ability to work as part of a team, both within Belfast and remotely with colleagues from London and elsewhere across a wide range of levels, responsibilities and offices.

What we can offer you

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services. We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.