Office Assistant

Lumen Learning Trust; Epsom; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

Ewell Grove Primary and Nursery School in Epsom, Surrey, is seeking a term-time Office Assistant to join a friendly, dedicated team. Hours are 8 am–4 pm, Monday to Friday, 38 weeks a year (term time plus one week).

The role involves good ICT skills, maintaining pupil records, and supporting staff and pupils while promoting a calm and friendly environment. Applicants should be able to work under pressure and communicate effectively.

Qualifications

• Good level of written and spoken English; numerate and able to work under pressure.
• Good ICT skills and ability to follow instructions.
• Able to plan, prioritise tasks and communicate with pupils, staff and stakeholders.
• Experience of maintaining records, pupil files and working confidentially.
• Resilience, patience and initiative within a team environment.

Responsibilities

• Assist with organisation of the learning environment.
• Maintain records and pupil files.
• Communicate effectively with pupils, staff and stakeholders.
• Work well with adult team members and maintain confidentiality.
• Support general administration during term-time.

Skills

Written English

Spoken English

Numeracy

Calm under pressure

Courteous

ICT Skills

Follow Instructions

Planning

Communication

Organising Learning

Record Keeping

Confidentiality

Resilience

Patience

Flexibility

Initiative

Job description

# Office AssistantEmployer: Ewell Grove Primary and Nursery SchoolLocation: Epsom, SurreyContract Type: PermanentHours: Term TimeSalary: FTE salary £25,879 / Actual salary £22,597Posted: 14th October 2026Expires: 30th October 2026 06:00 PMStart Date: As Soon As PossibleJob ID: 1579592Job Reference: EG-OA-Oct26* Share :* PrintW**e are looking to recruit a term-time Office Assistant** to join our friendly, dedicated team, Monday to Friday, 8 am – 4 pm, 38 weeks a year (term time plus one week).Ewell Grove is a two-form entry primary school in Ewell, Surrey with a diverse catchment and wonderful team spirit. The whole school team is committed to ensuring a safe and happy environment where children love learning and thrive. We have a strong reputation for working collaboratively with other local schools and are constantly on the look-out for opportunities to enhance our provision. Ewell Grove is part of the Lumen Learning Trust and as such plays an important part in the development of not only our school but for all the schools in the Trust.We are looking for the right candidate to join our team.In particular we require someone who has:* Good level of written and spoken English, numerate, calm, courteous and able to work under pressure.* Good ICT skills.* Able to follow instructions.* Able to plan and prioritise regular and irregular tasks.* Able to communicate effectively with pupils, staff and all stakeholders.* Able to assist with the organisation of the learning environment.* Able to maintain records and pupil files.* Able to work effectively with adult team members. Able to maintain confidentiality.* High level of personal and emotional resilience.* Lots of patience.* Capacity to be flexible* Ability and confidence to use initiative whilst respecting advice from professionals.To apply for this position please complete an application form; we do not accept CVs.Visits to the school are welcomed. Please contact the school office if you would like to arrange a tour.**Closing date for applications**: Friday 30th October 2026**Interviews will be held on**: Thursday 5th November 2026**Salary**: Pay Grade 4, FTE salary £25,879 / Actual salary £22,597### Attachments2026 Lumen Recruitment brochure eteachLLT Privacy Notice - Job Applicants 2025Office Assistant advertOffice Assistant JD and Person Specification### Safeguarding Statement:This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. If you are appointed you will be required to undertake an Enhanced Disclosure & Barring Service (DBS) check. You are required to declare any cautions, convictions, reprimands or final warnings which are not protected (i.e. that are not filtered out\\*), as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended). You are also required to disclose any pending criminal proceedings against you or current police investigations, including those relating to other employment or matters outside work. Having a criminal record will not necessarily prevent you from taking up appointment; it will depend on the nature of the offence(s) and their relevance to the post you are applying for. However, should you not declare any of the above and this is subsequently revealed, for example through the DBS check, then this may place your employment in jeopardy. Any information given will be treated in the strictest confidence and with due regard to the ROA and data protection legislation.Lumen Learning Trust is committed to Safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. To achieve this, we will ensure continuous improvement and development of robust Safeguarding processes and procedures that promote a culture of Safeguarding amongst our staff and volunteers. All posts are subject to an enhanced DBS check and satisfactory references, it is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. Please note that under safer recruitment practices Lumen Learning Trust cannot accept CVs or letters in place of completed application forms.We welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.