Office Assistant

Talos; England; On-site; GBP 25,000 - 28,000; Full time

Job summary

A leading tech company in the UK is looking for an Office Assistant to create a welcoming and efficient office environment. The ideal candidate will manage office maintenance, health and safety compliance, and provide administrative support to key stakeholders. Qualifications include previous administration experience, proficiency in MS Office, and strong multitasking abilities. Join a dynamic team and enjoy a positive workplace culture with various benefits.

Benefits

Social events throughout the year

Birthday off

Casual dress code

Modern office with amenities

Qualifications

• Experience in office administration or management.
• Ability to prioritize tasks effectively.
• Strong understanding of health and safety compliance.

Responsibilities

• Open the office and ensure it is set up for the day.
• Manage all servicing and repairs of the office.
• Liaise with Health and Safety providers.
• Manage annual and quarterly health and safety tasks.
• Oversee IT equipment management.
• Handle office supplies and administration tasks.
• Support stakeholders with office events.
• Ensure cleanliness of communal areas.
• Manage new starter equipment process.

Skills

Previous experience within an administration role

Ability to dynamically multitask

Proactive and motivated

Understanding of health and safety compliance

High attention to detail

Proficient with MS Excel

Proficient with MS Word

Proficient with MS Outlook

Ability to maintain confidentiality

Job description

Position: Office Assistant

Location: Warrington (Easily accessible from the M62)

Salary: £25,000‑£27,750

Hours: Monday‑Friday 8am‑4pm – Office Based

Do you have experience of office administration / management? Are you able to turn your hand from Health and Safety to supporting with HR administration. Do you want to work in a varied position with a market leader in the Tech industry!

Why would you want to work at Talos360?

Talos360 awards include :

• 1st Best Workplace in Europe (medium category)
• 1st Best Workplace in the UK (medium category)
• 7th Best Workplace for Women (medium category)
• 1st Best Workplace for Development (medium category)

Other Reasons to Join

• 4.7 Star Rating on Glassdoor
• Lots of social events throughout the year
• Birthday off
• As well many other benefits

With modern offices featuring a coffee / gin bar and a casual dress code, we promote a relaxed work atmosphere. Talos360 definitely stands out from the crowd. Our people‑centric culture sets us apart; we strive for results while ensuring an enjoyable journey.

The Role :

As Office Assistant you will take on a varied and challenging role. The aim of the role is to create a welcoming, safe, clean and well‑maintained office environment where all our key stakeholders have all the amenities / facilities needed to work safely and effectively. The duties include :

• Open the office and ensuring the office is set up for the day ahead.
• Manage all servicing, repairs and general office maintenance.
• Liaise with our Health and Safety providers to ensure our building remains health and safety compliant.
• Managing all the annual, quarterly, monthly, weekly health and safety tasks, for example, annual office risk assessment and DSE risk assessments
• Managing the IT equipment including set up of laptops and wiping of old laptops with the support of our external IT provider.
• Managing office supplies including IT equipment, stationery, tea, coffee, etc.
• Office administration including managing the meeting room diary system, managing Talos360 office inbox.
• Supporting key stakeholders with any events within the office, including social team events, customer events, etc.
• Managing the service level agreement with the office cleaning contractor
• Ensuring all communal areas within the office remain clean and tidy.
• Meeting and greeting visitors and offering refreshments.Supporting the People Director with ESG initiatives.
• Managing equipment asset trackers.
• Managing the stock and distribution of all IT equipment.
• Managing new starter equipment process – ensuring all new starters have the right equipment to fulfil their role.
• Dealing with any ad‑hoc administration tasks
• Support People Director with HR Administration tasks.

Desired Skills and Qualifications

We are looking for applicants with the following skills for this role :

• Previous experience within an administration role
• Be able to dynamically multitask with the ability to prioritise tasks, ensuring that all tasks are completed to a high standard.
• Proactive and motivated
• Understanding of health and safety compliance
• Given the nature of this role, it is essential that you are able to maintain confidentiality and discretion at all times.
• Ability to work using own initiative
• High attention to detail
• Proficient with MS Excel, Word and Outlook

If this role sounds interesting and something you would like to know more about then please apply today and one of our recruitment team will be in‑touch