Office Assistant

Meraki Talent Ltd; City Of London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A global construction and engineering firm is seeking a Temporary Office Assistant in London to support their office for a 12-month maternity cover. The ideal candidate will have strong organisational and IT skills, particularly in Microsoft Office, to ensure smooth daily operations and provide administrative support to the leadership team. This role requires a proactive approach and excellent communication skills, making it a fantastic opportunity in a busy professional environment.

Qualifications

• Previous experience in office administration or office management.
• Strong IT skills, particularly with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational skills with the ability to manage multiple tasks at once.
• Confident communicator with strong attention to detail and discretion.
• A proactive, positive, and professional approach.

Responsibilities

• Oversee the general administration of the office, ensuring a safe, tidy, and well‑equipped environment.
• Provide admin support to the leadership team including scheduling meetings and managing travel.
• Act as the first point of contact for office‑related queries.
• Manage Health & Safety processes.
• Support procurement and inventory management of office supplies.
• Assist in processing invoices and budget reporting.
• Coordinate meeting room bookings and hospitality.
• Support onboarding for new employees.
• Carry out general clerical tasks.

Skills

Organisational skills

IT skills

Communication

Attention to detail

Proactive attitude

Tools

Microsoft Office

Job description

Temporary Office Assistant - London

Global Construction & Engineering Firm

We are seeking a highly organised and proactive Office Assistant to support the smooth running of our client's London office. This is a temporary 12-month role, covering maternity.

As part of a global construction and engineering business, you'll provide vital office management and administrative support to the leadership team while ensuring the day‑to‑day operations of the office run seamlessly.

Office Assistant Responsibilities

• Oversee the general administration of the office, ensuring a safe, tidy, and well‑equipped working environment.
• Provide admin support to the leadership team including scheduling meetings, managing travel, preparing documents, and handling correspondence.
• Act as the first point of contact for office‑related queries, liaising with facilities, suppliers, and contractors as required.
• Manage Health & Safety processes including fire safety, first aid, and emergency procedures.
• Support with procurement and inventory management of office equipment, IT, stationery, and supplies.
• Assist in processing invoices, purchase orders, and budget reporting.
• Coordinate meeting room bookings, workshops, and hospitality for staff and visitors.
• Support onboarding and orientation for new employees.
• Carry out general clerical tasks such as photocopying, printing, filing, and reception duties.
• All other duties as required to support the team.

Office Assistant Experience

• Previous experience in office administration or office management
• Strong IT skills, particularly with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational skills with the ability to manage multiple tasks at once.
• Confident communicator with strong attention to detail and discretion.
• A proactive, positive, and professional approach.

This is an excellent opportunity to join a leading global business and provide essential support in a busy and professional environment.