Office Assistant

LH Hires; City Of London; On-site; GBP 31,000 - 34,000; Full time

Job summary

A warehouse recruitment agency is seeking a highly organised Office Assistant in London. The role involves managing office procedures, scheduling meetings, and providing comprehensive support to the team. Ideal candidates thrive in multitasking environments, have proficiency in Microsoft Office, and excellent communication skills. This full-time position offers a yearly salary of £31,580 – £33,880.

Qualifications

• Proven experience in an administrative or office support role is preferred.
• Strong organisational and time-management abilities with great attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and coordinate office procedures, including filing and data entry.
• Serve as the first point of contact for guests and clients.
• Assist with scheduling meetings and appointments.

Skills

Multitasking abilities

Organisational skills

Communication skills

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a highly organised and reliable Office Assistant to join our team. In this role, you will be the backbone of our office, providing comprehensive administrative support and ensuring the smooth and efficient operation of our daily activities. The ideal candidate has excellent multitasking abilities, a positive attitude, and a strong work ethic.

Key Responsibilities

• Administrative Support: Manage and coordinate office procedures, including filing, data entry, and record keeping.
• Front Desk Management: Serve as the first point of contact for guests and clients, answering and directing phone calls, and managing general email inquiries.
• Communication: Handle all incoming and outgoing mail and packages. Take meeting notes and transcribe them into documents.
• Supply & Equipment Management: Maintain and re-stock office supplies and ensure all office equipment, such as printers and copiers, is operational.
• Scheduling & Coordination: Assist with scheduling meetings and appointments, manage calendars, and coordinate travel arrangements.
• Event Planning: Assist in the organisation of company events and conferences.
• Facility Upkeep: Help organize and maintain common office areas.
• Special Projects: Support office staff and management with clerical tasks and special projects as needed.

Qualifications and Skills

• Experience: Proven experience in an administrative or office support role is preferred.
• Education: A high school diploma or equivalent is required.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management and other office software.
• Organisational Skills: Strong organisational and time-management abilities with great attention to detail.
• Communication: Excellent verbal and written communication skills, with a positive and professional demeanor.
• Problem-Solving: The ability to work independently, multitask, and prioritise tasks effectively.

Experience: Required
Employment: Full-time
Schedule: 9 AM to 5 PM
Salary: £31,580 – £33,880 yearly

About LH Hires: We are a warehouse recruitment agency helping people to find fulfilment in their careers.