Office Assistant

Acorn Recruitment; Blackwood; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading recruitment agency in the UK is seeking a Part-Time Office Assistant in Blackwood. The role involves production administration and finance support, including processing sales orders and managing works orders. Applicants should possess excellent communication skills, knowledge of Microsoft Office, and strong organisational abilities. This position offers a supportive working environment and flexibility in hours.

Benefits

Opportunity for learning and development

Supportive working environment

Great part-time opportunity to fit around other commitments

Qualifications

• Excellent telephone and communication skills.
• Strong knowledge of Microsoft Excel and Word.
• Experience with Sage 50 and CIM50 is preferred but not essential.
• Confident dealing with customers and suppliers.
• Strong organisational and multitasking abilities.

Responsibilities

• Process sales orders.
• Create and print production labels.
• Raise and manage works orders.
• Update production boards.
• Create new product records.
• Maintain the manufacturing system housekeeping.
• Raise customer delivery notes and sales invoices.
• Send customer statements.
• Process supplier invoices matched with GRNs.
• Reconcile supplier statements.
• Manage external pallet accounts.
• Produce and enter monthly stock take figures.
• Process customer and supplier payments.
• Manage online spending accounts.

Skills

Telephone and communication skills

Microsoft Excel

Microsoft Word

Organisational abilities

Multitasking abilities

Tools

Sage 50

CIM50

Job description

Office Assistant - Part-time

Acorn by Synergie is currently recruiting for a Part-Time Office Assistant to join one of our well-established production clients in the Crumlin area. This varied role involves both production administration and finance support, ideal for someone organised, proactive, and confident working across multiple departments.

Key Responsibilities:

• Processing sales orders.
• Creating and printing production labels.
• Raising and managing works orders.
• Updating production boards.
• Creating new product records.
• Housekeeping of the manufacturing system.

• Finance Administration:
• Raising customer delivery notes and sales invoices.
• Sending customer statements.
• Processing supplier invoices matched with GRNs.
• Reconciling supplier statements.
• Managing external pallet accounts.
• Producing and entering monthly stock take figures.
• Processing customer and supplier payments.
• Managing online spending accounts.

General admin duties will also be part of the role and discussed further during the interview.

Key Requirements:

• Excellent telephone and communication skills.
• Strong knowledge of Microsoft Excel and Word
• Experience with Sage 50 and CIM50 (preferred but not essential).
• Confident dealing with customers and suppliers.
• Strong organisational and multitasking abilities.

Working Hours:

• Part-time: 4 hours per day.
• Fixed daily hours are 1pm - 5pm (however clinet is happy to discuss any slight amendment to the hours if need be)

Why Apply?

• Opportunity to join a reputable and established company.
• Varied role with scope for learning and development.
• Supportive working environment.
• Great part-time opportunity to fit around other commitments.

Apply today or contact Shauna at the Acorn by Synergie Caerphilly branch for more information.

Acorn by Synergie acts as an employment business for the supply of temporary workers.