Office and Facilities Coordinator

Coventry And Rugby GP Alliance; Coventry; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization in the UK is seeking an Office and Facilities Coordinator to oversee daily office operations in Coventry. The role involves maintaining office efficiency, managing correspondence, ensuring compliance with health and safety regulations, and providing administrative support. Ideal candidates should have strong organizational skills and the ability to manage multiple tasks efficiently. A positive work environment and various employee benefits are offered.

Benefits

Access to the NHS pension scheme

Enhanced maternity leave

Paternity leave

Blue light discounts

Employee assistance network

Internal awards

Exclusive discounts

Qualifications

• Organizational skills and attention to detail are required.
• Experience in managing office operations and compliance with health and safety standards.
• Ability to liaise with external stakeholders and manage correspondence efficiently.

Responsibilities

• Maintain office efficiency by ensuring cleanliness and structure.
• Coordinate logistics for meetings and manage schedules.
• Monitor inboxes and respond to inquiries timely.

Job description

Are you looking to contribute your skills in a dynamic and supportive environment. A fantastic opportunity to join our team and be a part of the overall vision of Coventry & Rugby GP Alliance has become available. We are currently seeking an organized and detail-oriented individual to join our team as an Office and Facilities Coordinator to ensure our office operates smoothly, efficiently, and safely. In this dynamic role, you will be responsible for overseeing daily office operations, managing correspondence, liaising with external stakeholders and contractors, ensuring the office is compliant with Health and Safety standards and supporting a positive, productive environment for our team. Youll be the central point of contact for all things related to office space, maintenance, supplies, equipment and safetyplaying a vital role in keeping the office running seamlessly. If youre excited by the prospect of tackling new challenges, collaborating with a dynamic team, and helping shape the future of our organization, we would love to hear from you. Apply today and take the first step toward an exciting new chapter in your career.,

• Maintain office efficiency by maintaining appearance of common areas, ensuring the office is clean and tidy, handling correspondence including telephone calls, emails, and post, and managing filing systems.
• Coordinate logistics for meetings, including scheduling, booking venues and arranging virtual meeting invitations where required.
• Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory regulations.
• Conduct regular fire and health and safety checks, as required and ensure the office is compliant with all standards.
• Oversee the day-to-day activities of the office as the main point of contact.
• Providing administrative support where needed.
• Oversee and maintain an asset log of all equipment.
• Ordering stock efficiently to meet operational needs while managing inventory levels and adhering to budget constraints to minimize costs.

At Coventry and Rugby GP Alliance, we pride ourselves on fostering a culture of innovation, growth, and continuous learning. As a member of our team, youll have the opportunity to work alongside talented professionals who are committed to delivering excellence and driving positive change within our industry.

• Pension Scheme - Access to the NHS pension scheme to secure your financial future.
• Enhanced Maternity Leave - We provide generous maternity leave to support new parents.
• Paternity Leave: We also offer paternity leave to allow new fathers to bond with their newborns.
• Blue Light Discounts - Take advantage of exclusive discounts available for our staff. After probation you can make a expense claim for the price of your blue light discount card and receive full reimbursement.
• Employee Assistance Network - Access support through our employee advice network for personal and professional challenges 365 days a year.
• Internal Awards - We recognize and celebrate the achievements of our staff through internal awards.
• Exclusive Discounts - Benefit from a variety of discounts that enhance your overall employee experience.

We are committed to creating a supportive and rewarding work environment for all our employees.