Office and Facilities Assistant

Capco; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A corporate services firm in Greater London is seeking an Office and Facilities Assistant for a 12-month fixed term contract. The role combines front-of-house and operational support, including welcoming visitors, managing reception duties, and assisting the Facilities team. Candidates should have reception experience, strong organizational skills, and proficiency in Microsoft Office. This position offers a collaborative work environment and a comprehensive benefits package.

Benefits

Discretionary bonus

Health insurance

Five weeks of annual leave

Gym and wellbeing benefits

Qualifications

• Experience in a reception or office support role is essential.
• Strong organisational skills to manage multiple tasks effectively.
• Clear and professional communication skills.

Responsibilities

• Support daily operation of reception and manage sign-in processes.
• Provide hands-on support to the Facilities team with logistics.
• Manage room bookings and AV support for meetings.

Skills

Organisational skills

Professional communication

Microsoft Office (Outlook, Word, Excel)

Reception/front-of-house experience

Job description

Office and Facilities Assistant

Location: London (Hybrid) | Practice Area: Corporate Services | Department: Facilities | Type: 12 Month Fixed Term Contract

Supporting a welcoming, well-run office environment where people can do their best work.

The Role

We are looking for a proactive and professional Office and Facilities Assistant to support the smooth day-to-day operation of our London office. Based at reception, this role combines front-of-house responsibilities with facilities, events, AV and general operational support.

Working closely with the Receptionist and Facilities team, you will play an important part in creating a welcoming, efficient and well-organised workplace. The role also provides full operational cover for the Facilities Assistant during periods of absence.

What You’ll Do

• Support the daily operation of reception, welcoming visitors and colleagues and managing sign-in processes in line with site protocols
• Provide hands-on support to the Facilities team, including locker management, key holding, office logistics and health and safety processes
• Support internal and client-facing meetings and events, including room bookings, setup, AV support and on-the-day coordination
• Manage incoming and outgoing post, courier bookings and office supplies to maintain appropriate stock levels
• Provide administrative and operational support across the office, including attendance reporting and inbox management

What We’re Looking For

• Experience in a reception, front-of-house, office support or administrative role
• Strong organisational skills with the ability to manage multiple tasks effectively
• Clear, confident and professional communication skills
• Comfortable working with colleagues at all levels of the organisation
• Intermediate proficiency in Microsoft Office, including Outlook, Word and Excel

Bonus Points For

• Experience supporting meetings, events or facilities-related activities
• Exposure to health and safety processes or facilities compliance activities
• Fire Marshal and or First Aid certification, or willingness to complete training

Why Join Capco

• Work in a collaborative, inclusive and professional environment
• Gain exposure to facilities, events and office operations
• Develop skills beyond a traditional reception role
• Be part of a supportive Corporate Services team at the heart of the business

We offer a competitive, people-first benefits package designed to support every aspect of your life

• Discretionary bonus, competitive pension, health insurance, life insurance and critical illness cover
• Easy access to mental health support including CareFirst, Unmind, Aviva consultations and in-house first aiders
• Family-friendly policies including maternity, adoption and shared parental leave, plus paid leave for sickness, pregnancy loss, fertility treatment, menopause and bereavement
• Eight complimentary backup care sessions for emergency childcare or elder care
• Five weeks of annual leave with the option to buy or sell holiday days
• Minimum 40 hours of training annually, plus a Business Coach assigned from day one
• Gym and wellbeing benefits, travel insurance, Tastecard, season ticket loans, Cycle to Work and dental insurance

Inclusion at Capco

We’re committed to making our recruitment process accessible and straightforward for everyone. If you need any adjustments at any stage, just let us know and we’ll be happy to help. We value each person’s unique perspective and contribution. At Capco, we believe that being yourself is your greatest strength. Our #BeYourselfAtWork culture encourages individuality and collaboration, shaping how we work with clients and each other every day

EEO Statement

Capco does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. In order to track the effectiveness of our recruiting efforts, please consider participating in the optional questionnaire.