Office and Facilities Administrative Assistant - 12 month FTC

RSM UK; Nottingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading professional services firm in Nottingham is seeking an Office and Facilities Administrative Assistant for a 12-month fixed-term contract. The role involves supporting facilities management and administrative tasks on-site, ensuring high-quality service delivery. The ideal candidate will possess strong IT skills and a commitment to client service. This position offers benefits like 25 days holiday and access to well-being programs.

Benefits

25 days holiday

Lifestyle and health benefits

Access to online courses

Qualifications

• Good IT skills with proficiency in MS Office.
• Commitment to client service and effective delivery.
• Flexibility and ability to remain calm under pressure.

Responsibilities

• Support the office with facilities matters.
• Provide administrative support to partners.
• Manage reception duties professionally.
• Book and set up meeting rooms.

Skills

Good IT skills

Client service commitment

Forward-looking thinker

Co-operative team work

Multi-tasking ability

Problem-solving

Flexibility under pressure

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Office and Facilities Administrative Assistant – 12 month FTC

We are searching for an experienced Office and Facilities Administrative Assistant to join our Facilities team in our Nottingham office on a 12-month fixed-term contract. The role will be based on site 5 days per week and will involve coordination with a colleague in the Leicester office to ensure a seamless service across the East Midlands.

Make an Impact at RSM UK

In this role, you will provide an enthusiastic, effective and efficient administration service and support the office with all facilities matters.

You’ll make an impact by:

• Supporting the office with all facilities matters, such as advising the manager of faults and repairs that need attention, liaising with contractors on site under supervision from the Facilities Supervisor.
• Providing effective administrative support to all partners and service lines, including ad‑hoc duties, preparation of letters and internal compliance procedures.
• Managing reception duties, including answering calls and greeting visitors with professionalism and courtesy.
• Booking and setting up meeting rooms, restoring them to the standard set‑up after use and ensuring they are fully equipped with RSM collateral where appropriate (notepads, pens, flip‑charts, refreshments, etc.).

What we are looking for:

• Good IT skills and experience with MS Word, MS Excel, MS PowerPoint and related programmes.
• Forward‑looking thinker who actively seeks opportunities and proposes solutions in a timely manner.
• Commitment to, and enthusiasm for, client service and delivery.
• Ability to work co‑operatively and effectively within the team and the organisation.
• Ability to manage multiple tasks simultaneously, solve problems, meet deadlines, and maintain high quality work.
• Flexibility and the ability to remain calm under pressure.

What we can offer you:

• 25 days holiday (with the option of purchasing additional days).
• Lifestyle, health and wellbeing benefits, including financial tools, an electric car scheme and access to a virtual GP.
• Access to a suite of 300+ on‑demand courses developed by our in‑house talent development team.

Location: Nottingham (site‑based, 5 days a week). Coordination with Leicester office.
Contract: 12‑month fixed‑term (FTC).