Office Administrator / Maintenance Scheduler

Notion4 Ltd; England; On-site; GBP 27,000 - 28,000; Full time

Job summary

A fast-growing property maintenance company in Bristol is seeking an Office Administrator / Maintenance Scheduler to manage scheduling for maintenance engineers and maintain communication with customers. The ideal candidate should have excellent communication and organizational skills, though no previous scheduling experience is needed. The role offers a salary of GBP27,500 - GBP28,000, full training, and a clear progression path within the company.

Benefits

Workplace Pension Scheme

Fast-growing team and excellent office environment

Clear progression path to Lead Scheduler

Qualifications

• You don't need previous experience in maintenance scheduling; strong IT skills required.
• Fast learning ability and drive to stay organized in a high-volume environment.
• Positive, approachable and professional manner.

Responsibilities

• Manage diaries and allocate jobs efficiently.
• Speak with customers and organize scheduling works.
• Ensure jobs are invoiced promptly and maintain professional communication.

Skills

Excellent communication skills (phone + email)

Strong diary management and organisational skills

Ability to take responsibility and own tasks

Confident with computers

Good people skills

Job description

Office Administrator / Maintenance Scheduler

GBP27,500 per Annum + Pension Full-Time Bristol Office

NOTION4 Property Maintenance is expanding, and we re looking for a fast, organised and confident Office Administrator / Scheduler to support our team.

This is a key role that keeps our engineers moving, our customers informed, and our operation running smoothly.

If you re excellent with computers, strong with people, and enjoy a fast-paced environment where every day is different, this is the role for you.

The Role

You'll be responsible for the daily scheduling and coordination of our maintenance engineers while providing clear, reliable communication to customers. This includes:

• Managing diaries and allocating jobs efficiently
• Speaking with customers (landlords, property owners, letting agents, social housing teams)
• Organising and scheduling works quickly and accurately
• Procuring and ordering materials in advance
• Supporting the team with system updates, job progress and documentation
• Ensuring jobs are invoiced promptly
• Keeping communication consistent and professional at all times
• Helping keep engineers, customers and the internal team aligned

This role requires accuracy, speed, and a calm approach under pressure.

What We re Looking For

You don t need previous experience in maintenance scheduling you do need strong IT skills, fast learning ability, and the drive to stay organised in a high-volume environment.

Essential qualities:

• Excellent communication skills (phone + email)
• Confident with computers and able to pick up new systems quickly
• Strong diary management and organisational skills
• Able to take responsibility and own tasks from start to finish
• Good people skills able to manage engineer expectations and guide clients clearly
• Positive, approachable and professional manner

Beneficial but not essential:

• Previous experience in an admin, scheduling or customer service role
• Experience working with trades, property, maintenance or similar environments

Training & Growth

• Full initial training provided
• Ongoing support from the leadership team
• Opportunity to complete an apprenticeship if desired
• Clear progression path to Lead Scheduler
• Future opportunities to move into surveying and quoting as the business grows

What We Offer

• GBP27,500.00 to GBP28,000.00 per Annum (DoE)
• Workplace Pension Scheme
• Fast-growing team and excellent office environment
• Permanent, full-time position

You ll play a central role in helping us deliver a reliable, people-focused maintenance service across the region.

Apply Today

If you re organised, confident, quick to learn and great with people, we d like to hear from you.