Office Administrator / Legal Support Assistant

Office Angels; Glasgow; On-site; GBP 25,000; Full time

Job summary

A respected Glasgow law firm is seeking an Office Administrator / Legal Support Assistant to manage day-to-day office operations. Responsibilities include general administration, invoicing, and compliance management. The role requires someone who is highly organized, proactive, and has experience in legal settings, although this is preferred but not essential. The firm offers a supportive team environment and competitive salary of £25,000 for full-time work. This position is based in Glasgow and presents opportunities for growth within the firm.

Benefits

Supportive team environment

Opportunity to grow into more responsibility

Qualifications

• Experience in a busy legal office is preferred but not essential.
• Must be comfortable using case management systems.
• Capable of managing competing demands.

Responsibilities

• Handle phones, mail, scanning, and filing tasks.
• Manage supplies and monitor ID checks.
• Produce and issue around 60 invoices per month.
• Ensure compliance processes are followed.

Skills

Highly organised

Proactive

Attention to detail

Comfortable with tech

Legal admin experience

Tools

Denovo

Job description

Office Administrator / Legal Support Assistant

Full-time or 4 days per week | Office-based (Glasgow) | £25,000

A well‑respected Glasgow law firm is looking for a highly organised and proactive Office Administrator to join their close‑knit team. This role is ideal for someone who enjoys variety, takes initiative, and can keep a busy legal office running smoothly. Legal admin experience is preferred, but not essential for the right person.

About the Firm

You'll be joining a friendly, collaborative practice with two specialist teams:

• Commercial & Residential Property
• Litigation, Court Work & Debt Recovery

The team prides itself on quality of work, strong client relationships, and maintaining high professional standards. They're growing, which has created a need for a reliable, capable administrator to take ownership of day‑to‑day office operations.

The Role

This is a varied and hands‑on role where you will become the backbone of the office. Key responsibilities include:

📌 General Administration

• Handling phones, incoming/outgoing mail, scanning & filing
• Managing supplies (milk, water, coffee), confidential waste collections
• Opening new files, preparing terms of engagement letters
• Carrying out and monitoring ID checks (via Amicus)
• Supporting fee earners with admin tasks

📌 Invoicing & Credit Control

• Producing and issuing around 60 invoices per month (for 5 fee earners) via Denovo
• Tracking payments and issuing reminders

📌 File & Compliance Management

• Updating spreadsheets to track ID verification
• Chasing clients for outstanding documentation
• Ensuring compliance processes are followed consistently

What They're Looking For

Someone who is:

• Highly organised, with excellent attention to detail
• Proactive and able to prioritise without constant supervision
• Responsible, and confident managing competing demands
• Comfortable with tech and case management systems (Denovo experience a bonus)
• Experienced in legal admin (preferred but not essential)

They're looking for someone dependable - an individual who takes ownership of their work and ensures processes runs smoothly.

Working Hours

• Full‑time, Monday-Friday, 9am-5pm, office based
• OR 4 days per week

Salary & Benefits

• £25,000
• Supportive team environment
• Opportunity to grow into more responsibility over time

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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