Office Administrator £30,000-£35,000 per annum, Hampshire

Real Recruitment Solutions; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment solutions provider in the United Kingdom is seeking a proactive Office Administrator to support the daily operations of their teams. The ideal candidate will have at least 3 years of office administration experience, strong IT skills in Microsoft 365, and a confident demeanor in client interactions. Benefits include generous holiday and access to support programs.

Benefits

Generous Holiday – 21 days annual leave + bank holidays, plus 3 days at Christmas

Employee Assistance programs

Qualifications

• Minimum of 3/5 years+ administrator experience in an office environment.
• Full clean driving license required.
• Experience with audio typing preferred.

Responsibilities

• Provide high-quality administrative support to the Management Team.
• Co-ordinate and book meetings, including MS Teams.
• Produce invoices and assist with accounts management.

Skills

Attention to detail

Time management

Proficient in Microsoft 365

Confident telephone manner

Ability to work independently

Education

GCSEs A - C grade (or equivalent) including Maths and English

Tools

Microsoft 365

Accountancy software

Job description

Office Administrator

We are looking for a proactive and highly organised Office Administrator with previous administration experience in an office environment. Reporting to the Practice Manager the individual will play a key part in supporting the day to day running of the practice, dealing with email/telephone/postal enquiries, and providing general support to the architectural and surveying teams, and Directors as required. Ideally, you will have a good working knowledge of Microsoft 365 and experience of using accounting software. You must also have great attention to detail, be an excellent team player and have the ability to work on your own initiative.

Benefits

• Generous Holiday – 21 days annual leave + bank holidays, plus 3 days at Christmas during office closure.
• Employee Assistance – Access to support programs and a group life insurance policy.

Role and Responsibilities

As the Office Administrator you will provide high-quality administrative support in a confident and positive manner to the Management Team, to include diary management and email monitoring. In addition, provide administrative and secretarial support, to include occasional audio typing, to other fee earners within the practice.

Required Qualifications, Skills and Experience

• Have a minimum of 3/5 years+ administrator experience in an office environment.
• Good academic qualifications e.g., GCSEs A – C grade (or equivalent) including Maths and English
• Be IT literate and highly competent using Microsoft 365 (Outlook, Word, Excel, SharePoint and Teams) along with the ability to prepare various types of documentation.
• Experience of using accountancy software (although full training will be given).
• To be organised, able to prioritise work, to have time management skills, pay attention to detail and able to work under pressure.
• Confident telephone manner and able to deal with clients in person and on the phone.
• To have the confidence to cover for the Practice Manager in their absence.
• Full clean driving license.

Main Duties

• As an Office Administrator you will assist with the production of documents to include reports, specifications, emails and other documents as required.
• Co-ordinate and book meetings (to include MS Teams).
• Proof-read documents to achieve 100% accuracy.
• Make and receive telephone calls to/from clients and colleagues, take accurate messages and respond by taking initiative where appropriate and liaising with colleagues where necessary.
• Produce invoices and cashflows for the architectural team.
• Assist the Accounts Manager with monthly Petty Cash, Credit Card & Expense claims.
• Maintain accurate client contact details.
• Assist with marketing/CPD events by making necessary arrangements, organising mailings and publicity. Maintain marketing databases.
• Work alongside the Practice Manager to ensure the general smooth running of the office and assisting with general administrative, vehicle fleet management and HR duties.

Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non-membership of a Trade Union.

From advertising vacancies, conducting candidate searches, selecting CVs, discussing vacancies and submitting details to clients through to interview preparation and at offer stage, Real Recruitment Solutions ensure that each candidate is assessed only in accordance with their merits, qualifications and ability to perform the relevant duties required by the particular vacancy.

Real Recruitment Solutions place an obligation upon all staff to respect and act in accordance with this policy and consistently review regulations as laid out by the REC to ensure our policy is updated and relevant across all aspects of recruitment in order to avoid unlawful or undesirable discrimination.