Office Administrator - CEN (Contract)

McBains; City Of London; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading construction consultancy in London is seeking an Office Administrator for administrative support. This role includes coordinating team projects, managing diaries, and financial duties. The position is office-based for 3 days and 2 days remotely under a flexible working policy. Strong organizational and communication skills are essential for this contract role lasting up to 4 months.

Benefits

25 Days Holiday Allowance

Private Healthcare via BUPA

Team Social Events

Professional Fees Paid

Flexible holiday options

Qualifications

• Previous experience in Construction Consultancy firm/Property Sector.
• Document control experience required.

Responsibilities

• Coordinate project delivery deadlines within the team.
• Help with diary management and arrange meetings.
• Assist with invoicing and timesheets.
• Cover reception duties when needed.
• General office duties including photocopying, scanning.

Skills

Director Level experience

Strong organisational skills

Excellent communication skills

Tact, discretion, and respect for confidentiality

50+ WPM

Advanced Word/Excel/Powerpoint

Experience with Adobe In-Design

Use of CRM software

Job description

Office Administrator - CEN (Contract)

Department: CEN - Central Functions

Employment Type: Contract / Temp

Location: London - McBains, 26 Finsbury Square, EC2A 1DS

Description

McBains are looking for an Administrator to provide administrative support to various teams in the London office. It is office based work for a minimum of 3 days a week, with two days working from home in line with the company’s flexible working policy. This role will be on a contract basis for up to 4 months.

Key Responsibilities

Working with Directors and Team

• Coordinate project delivery deadlines within the team
• Follow all QA and standard procedures
• Arrange meetings and lunches with clients
• Help with diary management

Financial/Fees

• Helping with invoicing
• Posting Director timesheets and credit card reconciliation

Reception

• Covering reception when receptionists are away
• Answer phones when reception is busy

Administration

• General office duties including photocopying, scanning, binding, printing
• Heavy formatting of documents
• Use of Adobe Sign for documents
• Document control
• Issuing of documents on Sharefile systems
• Opening new jobs, making new files, keeping filing up to date
• Converting word documents into Adobe In-Design software
• Booking travel/accommodation
• Booking meeting venues if required
• Maintaining CRM – Projects/Contacts etc

Diary Management

• Organise meetings when required

Skills, Knowledge and Expertise

• Director Level experience
• Working in a demanding team
• Previous experience in Construction Consultancy firm/Property Sector
• Document control experience
• Strong organisational skills
• Excellent communication skills
• Tact, discretion, and respect for confidentiality
• 50+ WPM
• Advanced Word/Excel/Powerpoint
• Experience with Adobe In-Design
• Use of CRM software

Values, Culture & Benefits

🌍 Integrity: Building a Better World

• 🌱 Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives.
• 🌳 Net Zero by 2050: We are committed to net zero and building a sustainable future.
• 🤝 Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
• ♻️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
• ❤️ Give as You Earn: Empowering our team to back charities and causes they believe in.
• 🚗 Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.

🌟 Understanding: Your Success is Our Success

• 📈 Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
• 🤗 Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
• 🏆 "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
• 🌈 DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace.
• 🎉 Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
• ⚽ Team Sports: Teamwork makes the dream work, on and off the field.
• 👥 Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
• 🎓 Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
• 🏥 Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
• 😁 Private Dental: We care about your smile as much as you do!
• 👓 Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
• ✈️ Travel Insurance: We understand your safety and security are important, wherever you are.

⏳ Flexibility: Finding the better way.

• 🚀 Growing Company with Opportunities for Career Progression: Your potential is limitless here!
• 🏢 Hybrid Work Approach: Work-life balance tailored to your lifestyle.
• 📚 Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
• 🌴 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
• 🏖️ Buy/Sell AL: Flexible holiday so you can balance work and life your way.
• 🚴 Bike to Work Scheme: A healthier, greener way to start your day!
• 💰 Pension Contribution : Flexible options to help secure your long‑term financial well‑being.
• 🌹 Life Assurance: Providing peace of mind for you and your loved ones.
• 🚉 Interest‑Free Season Ticket Loan: Making your daily commute a little easier.
• 🎓 Training & Development Scheme: Begin your career journey with a team that invests in you!