Office Administrator (3 days a week, part time)

HCR Law; Northampton; On-site; GBP 20,000 - 25,000; Part time

Job summary

A law firm in Central England is seeking a Receptionist/Office Administrator to provide front-of-house support and assist with various administrative tasks. The ideal candidate will have excellent communication skills and be highly organized. This is a part-time role, working 3 days a week, offering benefits such as pension scheme, bonus, and annual leave.

Benefits

Scottish Widows Pension Scheme

Bonus scheme

28 days annual leave (plus public holidays)

Happy People / Perks at Work benefits portal

Cycle to Work scheme

Life Assurance

1/3 gym membership contribution

Flu vaccinations

Qualifications

• Previous reception/business administration is beneficial.
• Ability to be approachable and supportive.

Responsibilities

• Answer calls and direct them to the appropriate parties.
• Prepare the meeting room and arrange refreshments.
• Assist with incoming and outgoing post.
• Manage office supplies and equipment.
• Conduct ad-hoc scanning and copying tasks.

Skills

Excellent communication skills

Good Microsoft Excel

Good Microsoft Word

Good Microsoft Outlook

Ability to work well as part of a team

Highly organised

Job description

About the Role

We have an opportunity to hire a Receptionist/Office Administrator to join our busy Central England office. The objective of this position will be to be the front of house support for the office, answering the telephone, meeting clients, providing refreshments, and generally looking after the housekeeping of the meeting suite. Also, while working collaboratively with the wider operations team to provide support in the administrative function of the office to ensure a consistent offering of service across all offices.

Whilst previous reception and/or administration experience is beneficial, we’re also keen to speak to someone who may even be looking for their first office role and is keen to develop themselves within a professional environment.

This Is a Versatile Role, Typical Duties Will Include

• Call answering
• Front of house duties
• Assisting with room preparation, ordering lunches, and arranging refreshments where required
• Housekeeping
• Supporting the wider team with incoming post including distributing, scanning, and filing to our systems
• Supporting the wider team with the outgoing post which may include preparing letters to clients
• Assisting with ordering office supplies and equipment
• Ad-hoc scanning or copying of files
• This is a part-time role, working 3 days a week*

About You

• Previous reception/business administration is beneficial
• Excellent communication skills
• Good Microsoft Excel, Word, and Outlook experience
• Ability to work well as part of a team
• Approachable
• Highly organised

Benefits of working with us as an Office Administrator

• Scottish Widows Pension Scheme
• Bonus scheme
• 28 days annual leave (plus public holidays)
• Happy People / Perks at Work benefits portal
• Cycle to Work scheme
• Life Assurance
• 1/3 gym membership contribution
• Flu vaccinations

About HCR

HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.

We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.

Equal Opportunities

As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients.

Recruitment Agency Note

The HCR Resourcing Team is responsible for recruitment across the firm, and where possible will use direct hiring methods. We do work with a Preferred Supplier List, and where appropriate, we will release vacancies to those agencies who we deem most appropriate to support us. Only those agencies will be invited to submit candidates via our recruitment portal. Any speculative or unsolicited CVs sent to any employee or Partner of HCR will not be considered an introduction, and no fees will be applicable. Furthermore, we retain the right to pursue these candidates without query of ownership.