Office Administrator (20 hours per week!)

Office Angels; City Of London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A non-profit organisation in London seeks an Office Administrator to provide high-level administrative support. Responsibilities include managing correspondence, document preparation, and acting as the first point of contact. Candidates should have previous administrative experience, strong organisational skills, and proficiency in Microsoft Office. The role offers hybrid working arrangements and a chance to make a positive community impact.

Benefits

Hybrid working arrangements

Pension contribution matching programme

Qualifications

• Previous administrative experience, ideally within social housing.
• High level of discretion and confidentiality.
• Friendly, professional, and empathetic approach.

Responsibilities

• Manage correspondence, emails, and phone calls.
• Provide administrative support including minute‑taking and document preparation.
• Ensure the smooth operation of the head office.

Skills

Confident and courteous telephone manner

Outstanding organisational skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office Suite

Ability to work independently and in a team

Job description

Join Our Team as an Office Administrator! 🌟
Location: Kensington and Chelsea, London | Contract Type: Permanent | Salary: From £17,500 | Working Pattern: Part‑Time (20 hours)

Are you an organised and motivated individual looking to make a difference in the non‑profit sector? We invite you to apply for the role of Office Administrator with our dedicated team! This is an exciting opportunity to provide high‑level administrative support to our CEO and senior management team while acting as a key point of contact for internal and external stakeholders.

What You’ll Do:

• Be the welcoming face of our organisation as the first point of contact for visitors at reception.
• Manage correspondence, emails, and phone calls — ensuring timely responses and prioritisation of tasks.
• Draught and format reports, letters, presentations, and other documentation to a high standard.
• Log and track requests accurately via telephone and email, ensuring efficient communication.
• Upload, scan, and manage essential documentation in our housing management system.
• Provide administrative support including minute‑taking, document preparation, and scheduling for the leadership team.
• Handle routine queries with professionalism, maintaining confidentiality at all times.
• Assist with project coordination and other administrative tasks as required.
• Ensure the smooth operation of our head office, managing supplies and liaising with external vendors.
• Support day‑to‑day coordination of facilities, post, deliveries, and stock requests. 📦

Who You Are:

Essential Experience:

• Previous administrative experience, ideally within social housing.

Essential Skills:

• Confident and courteous telephone manner with excellent front‑facing communication skills.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Outstanding organisational and time‑management skills with effective prioritisation.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work both independently and as part of a team.

High level of discretion and confidentiality.

Friendly, professional, and empathetic approach.

Resilient and motivated with a strong customer focus.

Capability to manage a demanding workload effectively. 💪

Desirable Criteria:

• Familiarity with SDM (Housing management system).
• Understanding of health and safety requirements in housing or public buildings.
• Knowledge of supported housing services and the needs of vulnerable residents. 🏠

Why Join Us?

• Enjoy hybrid working arrangements for better work‑life balance.
• Benefit from our pension contribution matching programme.
• Work in a vibrant office just an 8‑minute walk from Holland Park train station. 🚉

If you’re ready to bring your skills to a meaningful role that supports our community, we’d love to hear from you! Apply now and help us make a positive impact! 🌍

Office Angels is an equal opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.