Office Administrator

CCA Recruitment Group; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A specialist facilities management firm is seeking an Office Administrator in Glasgow. This role requires strong organizational skills, attention to detail, and proficiency in MS Office. Responsibilities include supporting admin staff, managing office supplies, and maintaining records. Ideal candidates should possess solid administrative experience and familiarity with Xero accounting software is desirable. A proactive mindset and strong communication skills are essential for success.

Qualifications

• Strong administrative experience required.
• Proficiency in MS Office, particularly Word and Excel.
• Experience in electrical contracting or compliance is an advantage.

Responsibilities

• Support admin staff, assign tasks, and monitor performance.
• Manage office supplies and inventory.
• Maintain employee attendance and leave records.
• Oversee fleet and plant records.

Skills

Strong administrative experience as a generalist

Strong organizational and time-management skills

Excellent attention to detail and accuracy

Confidence dealing with MS Office, mainly Word and Excel

Ability to work with speed and accuracy, within tight deadlines

Tools

Xero accounting software

Job description

Job Title: Office Administrator

Location: Glasgow East(Junction 11 M8)

Reports To: Managing Director

Salary: DOE

Company: A specialist facilities management and electrical engineering services.

About Our Client

Our client is a trusted provider of facilities management and electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Office Administrator to support their growing operations.

Role Overview

This is a fantastic role for an experienced administrator to join a business that is going from strength to strength and only recently moved to a fantastic new office to support this growth. This role involves being a pivotal part of the business, partnering with the senior administrator, the MD of the business and supporting the team of electricians out in the field.

You will be super-organised and thrive on being a key cog in the wheel of a smaller, but growing business. Ideally you will be well accustomed to raising PO's and any familiarity with Xero would be advantageous. This role combines financial administration and accounts payable, client engagement with general office administration to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions.

Key Responsibilities

General Office Duties

• Support where appropriate admin staff, assign tasks, and monitor performance (if applicable).
• Manage office supplies and inventory.
• Maintain employee attendance and leave records.
• Oversee fleet and plant records.

Skills & Experience

Essential:

• Strong administrative experience as a generalist
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Confidence dealing with MS Office, mainly Word and Excel.
• Ability to work with speed and accuracy, within tight deadlines

Desirable:

• Experience in electrical contracting, construction or compliance services.
• Proficiency in Xero accounting software.

Personal Attributes

• Proactive and self-motivated.
• Strong communication skills.
• Ability to work independently and as part of a team.