Office Administrator

ACJ Talent Partners Ltd trading as Respond Recruit; South Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A secondary school in South Yorkshire is seeking a proactive Office Administrator to ensure the smooth running of the school office. This role involves managing communications, maintaining accurate student records, and providing administrative support to staff. The ideal candidate should possess strong organisational and communication skills and be proficient in Microsoft Office. A friendly demeanor and the ability to work under pressure are key for this position.

Qualifications

• Previous administrative experience is desirable.
• Excellent organisational and communication skills are required.
• Ability to work under pressure is essential.

Responsibilities

• Provide front-of-house reception duties.
• Manage communication including emails and phone calls.
• Maintain student records and assist with admissions administration.
• Support the preparation of school reports and documentation.
• Coordinate meetings and school events.
• Ensure a welcoming environment for visitors.

Skills

Organisational skills

Communication skills

IT proficiency

Prioritisation skills

Tools

Microsoft Office

SIMS/Arbor

Job description

A thriving and inclusive secondary school committed to providing high-quality education and a supportive environment for our students, staff, and wider community. We are now seeking a proactive and organised Office Administrator to join our friendly administrative team.

The Role

As the first point of contact for parents, students, and visitors, you will play a key role in ensuring the smooth day-to-day running of the school office. You ll provide professional administrative support to staff and senior leaders, manage correspondence, maintain accurate records, and contribute to the overall efficiency of our operations.

Key Responsibilities

• Provide front-of-house reception duties and respond to general enquiries.
• Manage incoming and outgoing communications, including emails, phone calls, and post.
• Maintain student records and assist with attendance and admissions administration.
• Support the preparation of reports, letters, and school documentation.
• Coordinate meetings, appointments, and school events as required.
• Ensure a welcoming and professional environment for all visitors.

About You

• Previous administrative experience (school environment desirable but not essential).
• Excellent organisational and communication skills.
• Strong IT proficiency, particularly with Microsoft Office and school management systems (SIMS/Arbor preferred).
• Ability to prioritise tasks and work effectively under pressure.
• A friendly, approachable manner and commitment to confidentiality.