Office Administrator

Hoare Lea; Plymouth; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

A leading engineering consultancy in Plymouth seeks an Office Administrator to provide essential support to the management team. This role involves managing office tasks, coordinating bids, and ensuring positive visitor experiences. The ideal candidate will possess strong IT skills, attention to detail, and the ability to handle multiple tasks effectively. Join a supportive environment that values individual growth and teamwork. The position also offers flexible working options and a comprehensive benefits package.

Benefits

Private medical cover

Electric vehicle salary sacrifice scheme

25 days of annual leave

Qualifications

• Proven experience in an administrative role, ideally within the engineering sector.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Strong digital and intranet management skills.

Responsibilities

• Provide general office administrative support including managing incoming calls.
• Organise and coordinate meetings and travel arrangements.
• Manage office supplies and ensure timely submissions of tenders.

Skills

Excellent IT skills

High attention to detail

Strong prioritisation skills

Confident communicator

Proactive team player

Experience in administrative role

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We have a new opportunity for an Office Administrator to join our team based in Plymouth.

The role of the Office Administrator provides essential support to the Office Manager, assisting the engineering and management teams within our busy Plymouth and Exeter office teams, and plays an integral part of the administration and management team. The role will involve assisting with the coordination of bid submissions for some of the most exciting projects in the industry to achieve contract wins as well as supporting with the day to day running of the office and events.

Administrators have a good overview of their responsibilities - covering reception and ensuring visitors are welcomed positively are key duties.

In this key and varied role, you can expect to:

• Provide general office administrative support, including managing incoming calls, meeting and greeting visitors, and monitoring and responding to email enquiries
• Manage diaries, including the organisation and coordination of internal and external meetings, and booking ad-hoc travel and accommodation
• Oversee the management and ordering of stationery and office supplies
• Prepare creative content and supporting materials to help develop and coordinate bid responses
• Ensure timely and accurate submission of tenders in line with established processes and deadlines
• Maintain and uphold Hoare Lea brand standards across all documentation and outputs
• Provide administrative support to engineers, including preparing/proofreading/formatting/scanning ad-hoc documents
• Work collaboratively with the wider office and central teams to support business needs
• Coordinate the onboarding process for new starters
• Support recruitment administration, including coordination of work experience placements
• Contribute to STEAM initiatives and wider engagement activities
• Support the management of key tender portals, registrations, digital marketing channels, and the updating of company information

About you

To be successful in this role you’ll need:

• Excellent IT skills, proficient in MS Outlook, Word, Excel and PowerPoint
• High attention to detail
• Flexible and adaptable approach to work
• Ability to organise and manage a varied workload
• Strong prioritisation skills, with the ability to manage high volumes of work from multiple sources while meeting deadlines and maintaining quality standards
• Positive team player with a proactive approach and willingness to get involved
• Ability to maintain confidentiality and demonstrate integrity at all times
• Confident communicator, both written and verbal
• Strong interpersonal skills, with a good level of commercial awareness
• Ability to manage expectations effectively
• Strong digital and intranet management skills, with the ability to create, update and curate engaging content that supports internal communications and marketing objectives, ensuring information is accessible, well-structured and aligned with brand standards
• Calm and patient disposition
• Experience in formatting, reviewing and proofreading materials for content and accuracy
• Proven experience in an administrative role; industry knowledge is desirable

How to apply

To apply simply complete a CV profile and submit your application.

If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.

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