Office Administrator

Robert Hurst Limited; Oxford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A construction support company in Oxford is seeking an Office Administrator to provide essential administrative support to both office and on-site teams. The ideal candidate will have a strong background in office administration, particularly with Microsoft Office packages, and possess excellent organisational and communication skills. This role offers a unique opportunity to develop skills within a supportive environment, contributing to diverse operational aspects of construction projects.

Qualifications

• Strong experience with Microsoft Office packages (Word, Excel, Outlook).
• Proven office administration background with excellent organisation and communication skills.
• Ability to multitask and prioritise in a fast-paced environment.

Responsibilities

• General office administration including filing, document control, data entry, and maintaining internal records.
• Managing emails, phone calls, and day-to-day office correspondence.
• Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office.
• Supporting on-site construction contractors with administrative tasks.
• Dealing with manufacturers and suppliers.
• Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks.
• Ensuring the office runs efficiently and maintains good communication between office staff and site teams.

Skills

Strong experience with Microsoft Office packages

Excellent organisation skills

Strong communication skills

Ability to multitask

Ability to prioritise in a fast-paced environment

Job description

Office Administrator

We are seeking a highly organised and proactive Office Administrator to support our busy office and on‑site construction teams. This role is ideal for someone who enjoys variety, takes initiative, and can provide smooth administrative support across different parts of the business.

Key Responsibilities:

• General office administration including filing, document control, data entry, and maintaining internal records
• Managing emails, phone calls, and day‑to‑day office correspondence
• Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office
• Supporting on‑site construction contractors with administrative tasks such as processing timesheets, organising paperwork, issuing site documents, and coordinating deliveries with manufacturers
• Dealing with manufacturers and suppliers.
• Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks (e.g., purchase orders, invoices)
• Ensuring the office runs efficiently with good communication between office staff and site teams

Key Requirements:

• Strong experience with Microsoft Office packages (Word, Excel, Outlook)
• Proven office administration background with excellent organisation and communication skills
• Ability to multitask and prioritise in a fast‑paced environment

Desirable (but not essential):

• Knowledge or experience within the construction industry
• Understanding of estimating or commercial processes

This is a great opportunity for someone looking to develop their skills within a supportive team while gaining valuable exposure to construction project operations.

To apply, please send your CV or contact us for further details.