Office Administrator

Sullivan Upper School; Northern Ireland; On-site; GBP 26,000 - 28,000; Full time

Job summary

A reputable educational institution in Northern Ireland is seeking an Office Administrator to support their Secondary Department. This permanent full-time position involves providing professional reception services and managing administrative tasks. The ideal candidate will have at least 5 GCSEs including English and Maths, alongside clerical experience. Excellent communication and organisational skills are essential. This opportunity offers a starting salary of £26,694 - £27,960 per annum, with a working week of 36.25 hours.

Qualifications

• Minimum 5 GCSEs (Grade C or above) including English & Maths or equivalent.
• At least 1 year clerical/administrative experience using Microsoft Office.
• At least 6 months experience handling confidential information.
• At least 6 months experience working in a role dealing directly with staff/visitors/public.

Responsibilities

• Provide a welcoming and professional reception service to pupils, staff and visitors.
• Manage enquiries by phone, email and face-to-face.
• Maintain accurate and confidential administrative records.
• Assist with routine office operations, communications and scheduling.
• Prepare and distribute documentation and correspondence.
• Use Microsoft Office and school systems to support daily tasks.

Skills

Proficient in MS Word

Proficient in Excel

Proficient in PowerPoint

Proficient in Outlook

Strong organisational skills

Excellent communication skills

Ability to work under pressure

Understanding of GDPR responsibilities

Education

Minimum 5 GCSEs (Grade C or above)

Job description

Office Administrator (with Reception Duties)

Holywood, Co. Down
Permanent Full-Time Term-Time Only (36.25 hours per week)
Working Hours: 8:30am 4:30pm
£26,694 £27,960 per annum (paid in 12 monthly instalments)
Start Date: As soon as possible

About the School

Sullivan Upper School is a high-achieving, co-educational and interdenominational voluntary grammar school set within 25 acres of beautiful grounds overlooking Belfast Lough. With around 1,230 pupils - including 160 in our Preparatory Department

The Opportunity

We are seeking a confident and professional Office Administrator to join our busy Secondary Department office. This central role supports the smooth running of school operations and includes front-of-house reception duties.

If you enjoy multitasking, building positive relationships, and delivering high-quality administrative support, this is a great opportunity to make an impact in a thriving school environment.

Key Responsibilities

• Provide a welcoming and professional reception service to pupils, staff and visitors
• Manage enquiries by phone, email and face-to-face
• Maintain accurate and confidential administrative records
• Assist with routine office operations, communications and scheduling
• Prepare and distribute documentation and correspondence
• Use Microsoft Office and school systems to support daily tasks

Essential Criteria

• Minimum 5 GCSEs (Grade C or above) including English & Maths or equivalent

Experience

• At least 1 year clerical/administrative experience using Microsoft Office
• At least 6 months experience handling confidential information
• At least 6 months experience working in a role dealing directly with staff/visitors/public

Skills & Personal Qualities

• Proficient in MS Word, Excel, PowerPoint and Outlook
• Strong organisational skills and accuracy in work
• Excellent communication skills, written and verbal
• Ability to work under pressure and to deadlines
• Ability to use initiative and prioritise workloads
• Understanding of GDPR responsibilities

Desirable Criteria

• OCR/RSA Level 2 Word Processing or other ICT qualifications (e.g. ECDL, MOS)
• Clerical/administrative experience in a school or education setting (within last 5 years)
• Experience operating a telephone switchboard
• Experience in a reception post with varied visitor interaction
• Experience using SIMS/C2K systems

The closing date for receipt of applications is

12:00 noon on Monday 12 January 2026

Click to apply today.

Other suitable skills and experience include, Office Administrator, Receptionist, Office Assistant, School Administrator, Administrator, School Office Assistant, Office Support, Secondary School Administrator, School Support Staff, Admin in education sector