Office Administrator

JS3 Recruitment Ltd; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency in Manchester is seeking an Office Administrator to act as the central coordination point across the business. Responsibilities include managing office tasks, coordinating schedules, and handling customer enquiries. The ideal candidate will have administrative experience, attention to detail, and communication skills, with familiarity in Xero being a plus. This position is full-time and office-based, offering a chance to play a crucial role in supporting the surveying team.

Qualifications

• Previous experience in an administrative role, ideally within professional services or a technical environment.
• Excellent communication skills and a proactive approach.
• Experience in managing multiple tasks and supporting others.

Responsibilities

• General office administration, filing, documentation, and data entry.
• Coordinating surveyor schedules, booking jobs, and managing calendars.
• Preparing and issuing invoices using Xero.
• Maintaining project records and ensuring accurate job information.

Skills

Organizational skills

Attention to detail

Communication skills

Team player

Tools

Xero

Job description

Please note this role is fully office-based in the BL6 area.

The Role

As the Office Administrator, you will be the central point of coordination across the business. This is a varied position that blends general administrative responsibilities with light finance support. You’ll play an important role in ensuring workflow efficiency and helping the surveying team stay on track.

Key Responsibilities

• General office administration, filing, documentation, and data entry
• Coordinating surveyor schedules, booking jobs, and managing calendars
• Handling incoming enquiries and providing excellent customer service
• Preparing and issuing invoices using Xero
• Basic financial administration, including expense processing and job cost updates
• Maintaining project records and ensuring accurate job information
• Supporting management with reporting and day-to-day tasks
• Assisting with any additional office duties as required

About You

• Previous experience in an administrative role (professional services or technical environment ideal)
• Highly organised with strong attention to detail
• Excellent communication skills and a proactive approach
• Comfortable managing multiple tasks
• A team player who enjoys supporting others
• Experience using Xero (desirable)
• Experience coordinating jobs or schedules is a bonus

Job Info

Job Title: Office Administrator
Company: JS3 Recruitment Ltd
Sector: Administration
Contract: Permanent
Hours: Full Time