Office Administrator

KBM Resourcing; Mains of Balgavies; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading firm in the oil and gas industry is seeking an Office Administrator to join their team in Angus, Scotland. The ideal candidate will handle various administrative duties, including preparing delivery notes and using MS Navision. Candidates should have a National 5 pass in English and Maths, alongside previous administrative experience. Strong customer service skills and the ability to multitask under pressure are essential. This role offers an opportunity to work in a dynamic environment.

Qualifications

• Previous administrative experience.
• Drivers license.
• Experience using MS Navision (desirable but not essential).

Responsibilities

• Prepare all delivery and equipment notes.
• Daily use of MS Navision, ensuring records are monitored and updated.
• Create certification packs for sales orders.
• Answer the main phone line and transfer calls in a professional manner.

Skills

Customer service skills

Good telephone manner

Ability to multitask

Education

National 5 pass in English & Maths

Tools

MS Navision

Job description

One of our long-standing clients who are known globally in the oil and gas industry, are looking to welcome an Office Administrator to their team in Angus.

The ideal candidate will provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.

Key Responsibilities

• Prepare all delivery and equipment notes.
• Daily use of MS Navision, ensuring records are constantly being monitored and updated.
• Type up In-House certification.
• Create DNV list and type up DNV certification.
• Create certification packs for sales orders.
• Monitor certification ensuring they are in date and registered correctly on the system.
• Prepare Work Order job packs.
• Update personnel training and competency records.
• Prepare Cargo Summary Tickets.
• Review and file completed Purchase Orders.
• Portal updates for dispatches / returns.
• Send signed Equipment Returns Notes to customers.
• Complete Asset disposal process.
• Answer the main phone line and transfer calls in a professional manner.
• General admin duties across all departments when required.

Qualifications, skills and experience

• National 5 pass in English & Maths.
• Previous administrative experience.
• Experience using MS Navision (desirable but not essential).
• Drivers license.
• Customer service skills.
• Good telephone manner.
• Ability to multitask and work well under pressure.