Office Administrator

SiXworks; Farnborough; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Private Medical cover

Life Assurance

Generous pension (10% employer, 5%员工)

On-site gym, cafe & restaurant

Secure parking

Job summary

SiXworks is seeking a proactive Facilities & Office Administrator to coordinate day-to-day office operations, set-ups for new sites, and relocations. The role includes coordinating equipment, layout, supplier liaison, and staff readiness to ensure seamless staff onboarding.

You will also manage access control, reception cover, and workplace services, ensuring a safe, compliant, and professional environment for employees and visitors.

Qualifications

• Strong organisational skills and attention to detail.
• Good MS Office skills, including Excel.
• Knowledge and experience of using HR systems preferred (but not essential)

Responsibilities

• Coordinate the smooth day-to-day running of the office, including facilities management, office set-ups, relocations, supplier coordination, and ensuring the workplace is safe, compliant, and fully operational.
• Manage visitor arrangements, reception cover, office access, and workplace services to deliver a professional experience for employees and guests.
• Oversee office supplies, equipment, and facilities maintenance, working with external suppliers to resolve issues and drive continuous improvements.
• Support health and safety activities, including coordinating first aiders, fire wardens, compliance training, and workplace initiatives.
• Lead the organisation of employee engagement activities, including company events, work experience placements, Lunch & Learn sessions, EDI initiatives, and internal communications.

Skills

Organisational skills

MS Office (Excel)

HR systems experience

Tools

MS Office

Job description

What Youll Do:

• Facilities & Office Management
• Coordinate new office set-ups
• Support office openings or relocations, including equipment, layout coordination, and supplier liaison to ensure readiness for staff.
• Manage cover for office opening and lock-up
• Ensure daily office access is covered, coordinating responsibilities for opening and securing the premises. Cover when the other Facilities Administrators are off sick or on leave.
• Oversee facilities issues and improvements
• Act as the point of contact for facilities-related matters, logging issues, coordinating repairs, and driving continuous improvements.
• Manage water cooler delivery schedule
• Coordinate regular deliveries, monitor usage, and liaise with suppliers to ensure uninterrupted service.

Key Responsibilities

• Coordinate the smooth day to day running of the office, including facilities management, office set-ups, relocations, supplier coordination, and ensuring the workplace is safe, compliant, and fully operational.
• Manage visitor arrangements, reception cover, office access, and workplace services to deliver a professional experience for employees and guests.
• Oversee office supplies, equipment, and facilities maintenance, working with external suppliers to resolve issues and drive continuous improvements.
• Support health and safety activities, including coordinating first aiders, fire wardens, compliance training, and workplace initiatives.
• Lead the organisation of employee engagement activities, including company events, work experience placements, Lunch & Learn sessions, EDI initiatives, and internal communications.
• Provide administrative support across the business, including coordinating training, company events, payroll and benefits administration, and maintaining accurate HR records and compliance documentation.
• Work closely with teams across the business to ensure the office and people operations run efficiently, supporting a positive employee experience.

Requirements:

• Strong organisational skills and attention to detail.
• Good MS Office skills, including excel.
• Knowledge and experience of using HR systems preferred (but not essential)
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Good communication skills, both written and verbal.
• Ability to support the business across wide ranging tasks/priorities.

About SiXworks

SiXworks is a specialist digital innovation partner delivering secure, mission-critical technology to Defence and National Security organisations. We focus on digital experimentation, secure-by-design architecture, cloud technologies, and rapid application development to help our customers move faster and stay ahead of evolving challenges.

Our team combines expertise from across technology, business, and operational backgrounds including the armed forces creating a collaborative environment where practical thinking and innovation thrive.

Why Join Us

Our culture is guided by six principles: Agility, Security, Innovation, Quality, Collaboration and Inclusivity our North Star for how we work. SiXworks is a leading provider of secure digital solutions, specialising in digital experimentation and focused on fail-safe-fast cutting-edge technology solutions deployed in highly secure environments.

As an end-to-end digital innovation and delivery partner, we turn complex challenges into mission-critical digital advantages. This is a thrilling time for us, with ambitious plans for growth. We are looking for brilliant, experienced, driven and self-motivated people to join the team on our journey.

We offer competitive salaries and a package that supports your wellbeing and development, including 25 days annual leave + bank holidays, free Private Medical cover and Life Assurance, Generous pension (10% employer, 5% employee contribution), Bonus and Professional development and training support. In addition to secure parking, gym, cafe & restaurant on site and lots of open break out spaces.

A word on UK Security Clearance

Due to the secure nature of the position and working environment, you must have or be eligible to obtain Security Clearance. More details relating to UK Security Clearance can be found here:

United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk)