Office Administrator

Tate; England; On-site; GBP 24,000 - 29,000; Full time

Job summary

An established independent company in Chandlers Ford is seeking an Office Administrator to manage office and finance tasks. The role involves responding to calls, processing invoices in Xero, and ensuring accurate record keeping. The ideal candidate will have strong communication skills, experience in similar positions, and proficiency in MS Office and Xero. This position offers a supportive team environment and flexible working arrangements. The salary is up to £29,000 per annum depending on experience.

Qualifications

• Good communication skills.
• Previous experience in a similar role.
• Ability to work independently and take ownership of tasks.
• Excellent attention to detail.
• Ability to meet deadlines and adapt to changing business needs.
• Team player with a flexible approach.

Responsibilities

• Answer and direct incoming calls.
• Process payment invoices in Xero and perform reconciliations.
• Prepare and issue customer invoices.
• Ensure purchase orders are obtained promptly.
• Manage account queries and elevate when necessary.

Skills

Good communication skills

Previous experience in a similar role

Ability to work independently

Excellent attention to detail

Ability to meet deadlines

Team player

Confident IT skills in MS Office

Tools

Xero

Excel

Job description

Office Administrator

Location: Chandlers Ford
Salary: to 29,000pa depending on experience
Hours: Monday to Friday, 8:00 AM - 5:00 PM

Our client, an established and independently owned company based in the Chandlers Ford area, is seeking an experienced Office Administrator to join their friendly and supportive team. This is an excellent opportunity for someone who enjoys working in a busy environment and enjoys working as part of a small team environment.

The role combines finance administration with general office support.

Key Responsibilities

• Answer and direct incoming calls.
• Process payment invoices in Xero and perform reconciliations.
• Prepare and issue customer invoices.
• Validate and reconcile bank statements.
• Ensure purchase orders are obtained promptly.
• Manage account queries and elevate when necessary.
• Maintain and issue call-out and problem system logs.
• Approve certificates submitted by technicians.
• Monitor and update holiday and sickness records.
• Issue further action certificates as required.
• Keep CRM database accurate and up to date.

Skills & Experience Required

• Good communication skills.
• Previous experience in a similar role.
• Ability to work independently and take ownership of tasks.
• Excellent attention to detail.
• Ability to meet deadlines and adapt to changing business needs.
• Team player with a flexible approach.
• A positive attitude and sense of humour.
• Confident IT skills in MS Office, Excel, Xero (an advantage)

If this role is of interest and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.