Office Administrator

G-Force Communications; England; On-site; GBP 25,000; Full time

Job summary

A business communication firm in the United Kingdom is seeking an Office Administrator to support the team with finance and administration tasks. This role includes managing order processing, ensuring timely invoicing, and maintaining stock control. Excellent organisational skills and attention to detail are essential. Experience in a similar role and knowledge of software like Sage and Salesforce are preferred. The salary is £25,000 per annum with holidays and bank holidays.

Benefits

20 days holiday, rising to 25

Bank holidays

Qualifications

• Experience in a similar role preferred.
• Able to learn new processes quickly.
• Excellent organisational skills with attention to detail.
• Competent in prioritising workloads.

Responsibilities

• Support the team with finance, order processing and administration.
• Manage order processing and debt control.
• Maintain reports and records.
• Handle customer queries related to invoices.

Skills

Attention to detail

Excellent communication skills

Organisational skills

Ability to learn quickly

Work ethic

Basic Excel knowledge

Tools

Sage

Salesforce

Job description

Office Administrator

G-Force Communications Ltd is a Business Communications and Fleet Vehicle Solutions specialist providing a range of products and services designed to save our customers time and money. Established in 2005, we have built up a nationwide customer base and are keen to secure an organised, focused individual with a strong level of attention to detail to join our team.

The Role

As an Office Administrator, you will be responsible for supporting the team with various aspects of finance, order processing and administration. You will be integral to ensuring orders are dealt with smoothly and invoices go out, and are paid, on time.

Responsibilities:

• Order Processing: Raising sales and purchase orders; Checking credit terms and requesting payment / direct debit set up; Ordering hardware; Checking install dates for any delayed stock / shipments; Invoicing once complete; Keeping the customer / sales team up to date.
• Stock Control: Ensuring minimum levels held of key stock; Managing stock out on loan; Managing the return and replacement / credit of faulty devices.
• Monitoring stationary requirements in the office.
• Debtor Control.
• Reconciling supplier invoices.
• Responding to customer invoice queries.
• Preparing and maintaining reports and records.
• Supporting with preparing the monthly bill run.
• Other admin tasks and ad-hoc projects.

Experience:

• Experience working in a similar role is preferred.
• Able to learn new processes and systems as well as absorb information quickly.
• A high work ethic and an energetic, methodical approach to work.
• Excellent organisational skills with a keen focus on attention to detail.
• Excellent communication skills, both verbal and written.
• Able to work on your own initiative and see things through.
• Competent in prioritising workloads.
• Basic Excel formula knowledge (including vlookup).
• Experience with Sage, or other accountancy packages, and using CRM systems (Salesforce).

Although industry knowledge is desirable it is not essential as full training will be provided, however ability to absorb information quickly is imperative.

Hours:

• Monday to Thursday; 9 30
• Friday; 9 30

Salary will be £25,000 per annum with 20 days holiday, rising to 25, plus Bank Holidays.