Office Administrator

Dover; Eastleigh; On-site; GBP 26,000; Full time

Job summary

A global manufacturer in Eastleigh seeks an Administrative role reporting to the Logistics Manager. You will handle purchasing activities and compliance checks while ensuring smooth operations. The ideal candidate should have experience with ERP systems and proficiency in Microsoft Office. This position offers a salary of £26,000 annually and emphasizes organization and communication. This is an onsite role essential for supporting the logistical functions of the company.

Responsibilities

• Provide administrative activities across purchasing and compliance.
• Process Purchase Orders within the ERP system.
• Perform compliance checks on new and existing customers.
• Liaise with vendors on delivery issues.
• Prepare reports on compliance activities.

Skills

Microsoft Office Applications

ERP systems

Excellent communication skills

Time management

Analytical skills

Organizational skills

Education

Previous office-based experience

Job description

OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide. We have two major product lines: Metcal electronics bench tool solutions and Techcon dispensing Systems.

We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide. The OK International Team is dedicated at putting customers first, having an entrepreneurship mindset, innovative culture, cultivating relationships and never compromising on integrity. Welcome to our team!

OK International is part of the Dover Engineered Products segment of the Dover Corporation. Dover is a diversified global manufacturer with annual revenue of over $7 billion. We deliver innovative equipment and components, specialty systems, consumable supplies, software and digital solutions, and support services through five operating segments: Engineered Products, Fueling Solutions, Imaging & Identification, Pumps & Process Solutions and Refrigeration & Food Equipment. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for over 60 years, our team of approximately 24,000 employees takes an ownership mindset, collaborating with customers to redefine what's possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under "DOV."

JOB SUMMARY

• Reporting to the Logistics Manager, you will provide administrative activities across a range of functions from purchasing to compliance activities.
• There is also an expectation to provide cover and back up for other members of the Operations team as required

JOB DUTIES

PURCHASING ACTIVITIES

• Daily processing of Purchase Orders within the ERP system
• Expedite orders and update information for internal teams.
• Liaise with Vendors and internal teams on resolution of delivery issues.
• General Purchasing and office administration tasks
• Import data reconciliation
• Purchase Invoice query resolution
• Daily reporting and data sharing

COMPLIANCE ACTIVITIES

• Perform compliance checks on prospect and new customers
• Review compliance checks on existing customers every 2 years
• Identify potential risks and escalate to Compliance officer based in US head office for guidance and clearance
• Work closely with customer service on New and existing distributors Third Party Guidance clearance and renewals
• Preparing reports on compliance activities for Management review

SKILLS DESIRED

• Experience in the use of Microsoft Office Applications (to include Excel as a minimum)
• Experience in the use of ERP systems
• Excellent communication skills – both written and oral (both internally and externally)
• Excellent time management and work prioritization
• Ability to adapt quickly to different situations where required
• Good analytical & planning skills
• Highly detailed & service oriented
• Strong organizational and administrative skills
• Proficient in Microsoft Word
• Ethical judgment and integrity

EDUCATION REQUIREMENTS

• Previous experience in an office-based environment is essential

Work Arrangement : Onsite

Pay Range: £26,000.00 - £26,000.00annually

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : Administrative; Supply Chain & Procurement