Office Administrator

Gap Personnel; Crewe; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency is seeking a highly organized Office Administrator with advanced Excel skills to join their dynamic team in Crewe. The successful candidate will assist various departments, prepare documents, and manage company databases. They will also have responsibilities involving data analysis using Excel. Full training will be provided to ensure proficiency in operational systems. This role offers a temp-to-perm opportunity, with standard office hours and the possibility of overtime.

Qualifications

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and formulas.
• Ability to work independently and as part of a team.

Responsibilities

• Assist various departments with administrative tasks as needed.
• Prepare and format documents, presentations, and reports.
• Create, maintain, and update Excel spreadsheets for data analysis and reporting.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Attention to detail

Problem-solving skills

Teamwork

Education

High school diploma or equivalent

Qualifications in Office Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator with advanced Excel skills to join our dynamic team. The ideal candidate will help office operations, support various departments with administrative tasks, and utilize Excel for data analysis and reporting.

Full training and mentoring will take place so the applicant can learn systems, processes and operational requirements of the business.

Key Responsibilities

• Assist various departments with administrative tasks as needed.
• Prepare and format documents, presentations, and reports.
• Manage and update company databases and records.
• Handle sensitive information in a confidential manner.

Excel Tasks

• Create, maintain, and update Excel spreadsheets for data analysis and reporting.
• Use Excel functions, formulas, and pivot tables to analyse and interpret data.
• Generate operational, and performance reports from Excel data.
• Ensure data accuracy and integrity within Excel spreadsheets.
• Provide insights and recommendations based on Excel data analysis.

Communication

• Draft and distribute official communications, such as memos and newsletters.
• Assist with the preparation of meeting agendas and minutes.
• Liaise with vendors, clients, and service providers.
• Support HR activities, including onboarding new employees and maintaining personnel records.

Qualifications

• Proven experience as an Office Administration or in a similar administrative role.
• Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and formulas.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Proficiency in other Microsoft Office Suite applications (Word, PowerPoint, Outlook).
• High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.

Working Conditions

• 12 Week Temp to Full-time position.
• Office-based role with working hours Monday to Thursday 7am – 4.30pm Friday 7am – 2.30pm
• Occasionally required to work beyond standard hours to meet deadlines.