Office Administrator

SeeMeHired.com; Coleraine; On-site; GBP 11,000 - 17,000; Part time

Benefits offered by this job

Comprehensive induction programme

Training provided

Career development opportunities

Flexible shifts

Employee Assistance Programme

Discounted rates at Malone Hotel, Belf

Health and wellbeing initiatives

Free car parking

Uniform

Incentives for employee referrals

Job summary

Macklin Care Homes in Coleraine is seeking an experienced Office Administrator for a part-time permanent role, working 22.5 hours over three days (Mon, Wed, Thu) from 9am to 5pm. The position supports reception, payroll information, HR tasks, and general administration across the home.

You will join an award-winning team focused on compassionate care, with induction, training, and development opportunities, and a supportive environment that values accuracy, confidentiality, and teamwork.

Qualifications

• Proven experience in an administrative role or similar position.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.

Responsibilities

• To carry out receptionist & administrative duties to support the effective and efficient running of the home.
• Other general administration tasks as and when they arise to ensure the smooth running of the home.
• Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
• Collation of cash and cheque payments for lodging in the relevant bank accounts.
• Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
• Creation of Purchase Orders for forwarding to the Finance team.
• Creation of invoices for third-party services, including hairdressing and podiatry.
• Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
• Taking notes at formal meetings, as and when required.
• Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
• Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
• Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Skills

Administration

Organisational skills

Communication skills

MS Office

Independent work

Attention to detail

Confidential information handling

Tools

Microsoft Office Suite

Job description

Office Administrator (Part-time opportunity)

At Macklin Care Homes, you will work as part of an award-winning team that values its employees' contributions, offering opportunities for career development in a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.

Ratheane Care Home, based in Coleraine, is recruiting for an experienced Office Administrator on a part-time permanent basis.

The successful candidate will be required to work 3 days a week (22.5 hours per week), 9 a.m to 5 p.m. The days of work are Monday, Wednesday and Thursday.

About the role

Office Responsibilities

• To carry out receptionist & administrative duties to support the effective and efficient running of the home.
• Other general administration tasks as and when they arise to ensure the smooth running of the home.

Finance Responsibilities

• Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
• Collation of cash and cheque payments for lodging in the relevant bank accounts.
• Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
• Creation of Purchase Orders for forwarding to the Finance team.
• Creation of invoices for third-party services, including hairdressing and podiatry.

HR Responsibilities

• Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
• Taking notes at formal meetings, as and when required.
• Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
• Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
• Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Company Benefits

To reward the demanding work of our fantastic colleagues, we offer an excellent benefits package as follows:

• Collaborating with an award-winning team with family values.
• A comprehensive paid induction programme.
• A wide variety of training is provided.
• Career development opportunities.
• Flexibility of shifts.
• Employee Assistance Programme.
• Discounted rates at Malone Hotel, Belfast.
• Health and wellbeing initiatives, including team-building initiatives.
• Free car parking and uniform*
• Incentives for employee referrals*

* T&Cs will apply.

We do not offer sponsorship for this role - if you require sponsorship, your application will be automatically declined. Please consider this carefully before applying.

Interviews may take place before the job advertisement closes, as and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.

In addition, we also reserve the right to enhance the criteria at the shortlisting stage.

An Enhanced Access NI Check will be required for this post. If successful, please be aware that we do have a policy on the recruitment of ex-offenders. As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information. Copies of these documents, along with the Access NI Code of Practice, are available upon request by contacting the HR Department.

It is Macklin Care Homes' Policy that the existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.

We are committed to building a diverse and inclusive team that reflects the communities we serve.

Macklin Care Homes is an Equal Opportunities Employer.

About the company

Our Mission at Macklin Care Homes

At Macklin Care Homes, our mission is to be a forward-thinking provider committed to looking after people exceptionally well. We offer more than just care—we bring genuine warmth, compassion, and dedication to everything we do.

Every day, we go above and beyond to create a supportive and caring environment where people feel truly valued. Above all, we are guided by a simple but powerful truth: We really do care.

Required Criteria

• Proven experience in an administrative role or similar position.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.

Desired Criteria

• Previous experience in office management or administration within a Care Home environment.
• Familiarity with HR and finance-related administrative tasks.
• Knowledge of payroll systems and processes.

Skills you'll need