Office Administrator

Cherry Pick People; City Of London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A prominent estate agency in central London seeks an organized Office Administrator to manage daily operations and support staff. The position involves handling referencing checks, coordinating tenancy agreements, and ensuring a smoothly functioning office. Ideal candidates have experience in the property industry, strong planning skills, and effective communication abilities. This role offers a salary between £30,000 and £35,000 depending on experience.

Qualifications

• Experience as an Office administrator in the property industry preferred.
• Able to work as part of a team and support others.
• Proactive attitude with problem-solving skills.

Responsibilities

• Completing referencing checks for applications.
• Coordinating tenancy agreements and payments.
• Providing support to the wider team and managing correspondence.
• Ensuring smooth office functions including supplies and filing.
• Assisting with marketing campaigns and events.

Skills

Strong planning and organising skills

Excellent verbal communication skills

Attention to detail

Time management

Numeracy

Job description

Are you a highly organised person with experience as an Office administrator?
If so, one of the most recognisable Estate Agents in central London would like to hear from you.
This is a very diverse role and is one that requires you to be very much the heartbeat and “go to” person of the office. As well as ensuring that the day-to-day functions of the offices run smoothly, whilst supporting staff members.
You’ll be working within a supportive, friendly and sociable team and environment and will be recognised and rewarded for hard work.

Key responsibilities:

• Completing stringent referencing checks to ensure that all applicants put forward to clients are of the highest possible calibre. This involves taking references from landlords, employers, banks, compiling credit checks, verifying ID and address. Occasionally you will be asked to speak with the landlords directly to give them an update on the referencing progress.
• Tenancy coordination: drawing up the tenancy agreements and coordinating payments as well as ensuring the property is ready for occupation (maintenance issues, cleaning etc. all completed), booking in inventories, right to rents, assistance in organising compliance checks and registering deposits.
• Providing support to the wider team: this may include keeping the database up to date, releasing keys to contractors, managing the key log, meet and greet clients, manage phone calls and correspondence and assisting with admin requests.
• Ensuring that the office functions smoothly, including: ensuring that office supplies remain in stock and in an orderly fashion, filing is complete, and window displays are refreshed on a regular basis.
• Assisting with marketing campaigns ranging from letter drops to online marketing and giveaways and attendance at networking events.

The Person:

• Experience as an Office administrator in the property industry preferred.
• Strong planning and organising skills with attention to detail; efficient time management and prioritisation, managing competing demands and remaining calm under pressure with a problem-solving and proactive attitude.
• Able to work as part of a team and support others, whilst being able to work independently.
• Excellent verbal communication skills, strong written communication skills and sound numeracy.

Other details:
Mon – Fri 8.45 am – 5.30pm
£30,000 – £35,000 DOE
Central London

Carly Mitchell Associate Director, Head of Real Estate