Office Administrator

Gems; Brighton; Hybrid; GBP 18,000 - 25,000; Full time

Job summary

A dynamic product sampling company located in Brighton is looking for an Office Administrator to support various operational needs. The role involves general office upkeep, financial process support, and team collaboration. Ideal candidates have previous administrative experience and strong organizational skills. This position offers a hybrid working model with 20 days of annual leave and flexible hours.

Benefits

Flexible working hours

20 days of annual leave

Quarterly events and monthly team lunches

Qualifications

• Previous office administrator role/experience required.
• Experience in organising events and meetings is beneficial.

Responsibilities

• General office administration and upkeep.
• Support basic financial processes and manage related paperwork.
• Assist with organizing work events and coordinating with partners.

Skills

Strong organisational skills

Excellent attention to detail

Ability to multitask

Willingness to learn

Job description

Role: Office Administrator

Salary: £18,000 to £25,000 per annum

Working Hours: Monday - Friday, 37.5 hours, hybrid - 2 days in the office, willing to work occasional flexible hours to accommodate our US clients

Contract: Permanent

Location: Brighton, UK

Gems Sampling delivers the highest standard product sampling campaigns for results‑driven brands. Working with some of the most exciting new and established brands such as KIND, Innocent, and Lindt, we are passionate about creating great sampling experiences. Our expertly curated campaigns facilitate memorable experiences at key moments, helping brands engage their target audiences in their natural environments. We’re looking for an Office Administrator to join our growing team. You’ll collaborate across departments to support our office and department needs.

Main Duties for the Office Administrator :

• General office administration and upkeep
• Support basic financial processes and manage related paperwork
• Support with social media accounts management and marketing
• Provide general administrative support to the campaign and implementation team
• Assist with organising work events
• Coordinate with partners and manage occasional orders.
• Follow organisational procedures and assist with varied tasks as required.

Experience essential for the Office Administrator :

• Previous office administrator role/experience
• Strong organisational skills
• Excellent attention to detail
• Ability to multitask to support various teams with different tasks
• Willingness to learn
• Previous experience organising department and small company events and meetings

Experience additional but not required:

• Previous marketing admin experience (social media, website updates, email marketing)
• Previous accounts admin experience (accounts receivable/raising invoices/raising POs)

Benefits

• Flexible working hours (core client hours to cater for our UK and US clients)
• 2 days in the office, 3 days at home in a Brighton office. 10 min away from Brighton Station
• 20 days of annual leave, 1 extra day added on for every year of service
• Additional 2 weeks office closure over the Christmas/NY period
• Bank holidays off
• Quarterly events and monthly team lunches

Interview process

• Online meeting
• In-person meeting
• Job offer

If interested, please apply via Linkedin Easy Apply. We will aim to contact you following your response, but due to the high volume of applications, this cannot be guaranteed, and we are only able to contact shortlisted candidates.

No agencies, please.