OFFICE ADMINISTRATOR

prOKare Ltd; Bridgnorth; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional healthcare provider in Bridgnorth is looking for a skilled administrative professional to manage telephone communications, provide clerical support, and ensure compliance with regulatory requirements. The candidate should possess excellent communication skills, strong attention to detail, and the ability to work independently. Responsibilities include managing diaries, incoming post, purchase orders, and maintaining client records. The role promises a dynamic work environment with opportunities for personal and professional growth.

Qualifications

• Excellent written and spoken English required.
• Self-motivated and confident individual needed.
• Must possess strong numeracy skills.

Responsibilities

• Manage telephone calls and answer machine messages.
• Handle incoming and outgoing post/emails.
• Perform reception duties and manage the diary.

Skills

Excellent communication skills

Attention to detail

Strong organisation skills

PC literacy

Good interpersonal skills

Job description

Responsibilities

• Independently manage telephone calls/answer machine messages using your knowledge of the company, providing a focal point for telephone enquirers and promoting a positive Company image.
• Manage ingoing and outgoing post/emails sorting, redistributing and dealing with it where required
• Reception duties
• Manage diary, (maintaining time schedules)
• Provide clerical support for Residential Care homes as appropriate
• Ensure all documentation is in compliance with regulatory requirements/ policies and procedures
• Place purchase orders with approved suppliers
• Reconcile Household budgets/ Petty Cash
• Deal with all purchase ledger enquiries from suppliers and deal with queries
• Code purchase invoices with nominal codes
• Word process, photocopy, file and maintain client records
• Create and maintain employment records
• Develop and maintain positive relationships with colleagues
• Ad hoc duties as and when required

Skills and Qualifications

• Have excellent communication skills and high standards of written and spoken English
• Be confident, resilient and self-motivated
• Have excellent attention to detail
• Be a hard worker, motivated, proactive, enthusiastic and diligent
• Have strong organisation and time management skills
• Have good interpersonal and conversational skills
• Be capable of working independently and under pressure, using own initiative and prioritising workload
• Have good numeracy skills
• Be PC literate with a good understanding of using Microsoft.
• Be willing to take ownership of day-to-day problems with a view to actively and independently resolving issues.