Office Administrator

Fichtner Consulting Engineers Limited; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading technical consultancy is seeking a permanent Office Administrator in Belfast to support a team of professional engineers. Responsibilities include managing calls, office supplies, and ensuring safety protocols. Ideal candidates should possess GCSE passes in Maths and English, along with prior administrative experience. The role offers a competitive salary, a bonus scheme, and additional benefits including a private healthcare plan.

Benefits

Competitive salary

Up to 20% salary bonus scheme

Cycle to work scheme

5% pension contribution

Private healthcare (BUPA)

Team and company social events

Milestone scheme for years spent in the company

Qualifications

• Prior experience with business administration.
• Located in Belfast with access to the city centre.
• Prior project administration/document control support experience is an advantage.

Responsibilities

• Answer and direct incoming calls and messages.
• Manage meeting room bookings and organise meeting facilities.
• Monitor office security and safety.
• Act as chief fire warden during fire evacuation.
• Maintain and order office supplies and PPE equipment.
• Liaise with building manager and external support providers.

Skills

Maths and English GCSE passes

Customer service experience

Administrative skills

Responsive and enthusiastic personality

Commitment to own learning and development

Education

Business or administrative qualification

Job description

Fichtner Consulting Engineers Ltd is a leading technical consultancy with a reputation built on over 34 years of successful projects in the UK and Ireland. Our purpose is to facilitate the investment and delivery of energy infrastructure projects that positively influence the energy transition. Our success comes from the unique combination of skills and experience that continuously evolves. Our Engineers and Consultants support some of the most innovative energy projects across the UK and Ireland; providing design, intellectual, and engineering services to developers, investors, and owner-operators.

We are looking to engage an experienced Office Administrator on a permanent basis. You should have prior administrative, and facilities support experience and will be based at our Belfast office supporting 17 professional engineers across Ireland.

We are open to discussing this role based on either full time (40) or part time (25) hours over 5 days.

We are looking for:

• Maths and English GCSE passes, or equivalent
• Ideally a customer service, business or administrative college/FE qualification
• Located in Belfast with access to the city centre
• Prior experience with business administration.
• A responsive and enthusiastic personality.
• Shows a commitment to their own continued learning and development.

The role will involve:

• Professionally answer and direct incoming calls and messages to the Belfast and Dublin offices.
• Manage meeting room bookings and organise meeting facilities (e.g. catering).
• Proactively monitor office security and safety throughout the working day.
• Act as chief fire warden in the event of a fire evacuation.
• Maintaining and ordering office supplies (stationary, food and drinks, cleaning supplies etc.).
• Maintaining and ordering a small stock of safety (PPE) equipment.
• Liaise with the building manager and reception team.
• Liaise with external office support providers (e.g. the office cleaners).
• Liaise with Stockport office with the organisation of local social activities, quarterly staff meeting attendance, interviews etc.
• Other tasks or duties as requested by a Director, the Office Manager, the Head of Fichtner in Ireland or Belfast/Dublin office team leaders.
• Prior project administration/document control support experience would be an advantage.

What you can expect from us:

• A competitive salary.
• Up to 20% of salary bonus scheme
• Cycle to work scheme
• 5% pension contribution
• Private healthcare (BUPA)
• Team and company social events.
• Milestone scheme celebrating years spent as part of the Fichtner team