Office Administration Assistant

FRP Advisory; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Benefits offered by this job

Professional training and development

Job summary

A leading national business advisory firm in Glasgow is looking for an entry-level administrative assistant to join their Restructuring team. The ideal candidate will answer switchboard calls, manage mail and events, and maintain filing systems. Full training will be provided, alongside opportunities for professional development. This position requires excellent communication skills, attention to detail, and the ability to work well in a team. This is a full-time role focused on supporting the team's operations and ensuring smooth client interactions.

Qualifications

• Motivated team player with excellent interpersonal skills.
• Diligent and professional work approach.
• Flexible and willing to learn.

Responsibilities

• Answering switchboard calls and directing them appropriately.
• Coordinating client events and managing stationeries.
• Filing correspondence accurately and maintaining electronic files.
• Meeting clients and ensuring meeting rooms are ready.

Skills

Communication skills

Attention to detail

Teamwork

Organizational skills

Adaptability

Education

GCSE English and Mathematics grade 5 or above

Tools

Microsoft Office

Job description

At FRP, we are a leading national business advisory firm based in the UK. With over 900 team members, including more than 100 partners, we specialise in Corporate Finance, Debt Advisory, Forensic Services, Financial Advisory, Restructuring Advisory, and Real Estate Advisory. Operating from 35 offices across the UK, Isle of Man and Cyprus, we are dedicated to helping clients navigate complex and difficult situations to create, preserve, and recover value.

Our approach is known for being honest, clear, and considered. We provide strategic solutions that cater to a broad range of businesses, from multinational organisations to small enterprises. Our commitment is to deliver expert advice and support, ensuring our clients can make informed decisions and achieve their goals.

Job Description

Role Overview

We are seeking a motivated individual to join our experienced Restructuring team at FRP Advisory in our Glasgow office. This role is ideal for someone looking to start a career in the professional services sector. Full training will be provided, along with opportunities for further development and professional qualifications.

Key Responsibilities

• Answering switchboard calls for the Scottish offices, directing these to the appropriate team member.
• Collecting, franking and posting all outgoing mail for the team including working with our external provider to ensure larger mails are sent in a timely manner.
• Dealing with all internal mail, ensuring it is forwarded to the correct office/team member.
• Coordinating client events using the CRM system, including scheduling drinks receptions and restaurant bookings.
• Submitting stationery orders, taking in deliveries and changing, ordering and monitoring all photocopier and printer toners. Ensuring engineers are requested if faults occur to limit the impact on the business.
• Liaising with offsite storage provider for collections and deliveries of documents.
• Filing correspondence on client electronic and hard copy files, requiring a high level of attention to detail.
• Ensuring disbursements are accurately recorded for invoicing purposes.
• Assisting with onboarding clients and completion of KYC checks.
• Assisting with setting up meeting rooms first thing in the morning to ensure that they are ready for guests to arrive.
• Meeting and greeting clients and providing refreshments where appropriate including ordering lunches for meetings.
• Maintain the case management system and other software.
• To undertake any other office support work as and when required.
• Co-ordination of health and safety requirements for the location.

Qualifications

• GCSE English and Mathematics grade 5 or above.
• Ability to exhibit our core values of being clear, honest and considered in your approach to work.
• Highly motivated team player with excellent communication and interpersonal skills when engaging with clients and colleagues.
• Diligent with keen attention to detail and a professional approach to work.
• Adaptable and flexible approach to work with a genuine willingness to learn.
• Excellent organisational and administration skills with good knowledge of Microsoft Office packages including Word, Excel, and Outlook.

Additional Information

At FRP, sustainability is integral to our strategy and operations. Our sustainability depends on building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on the natural environment.

We are always striving to improve in all areas – whether it’s our people, our clients, our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape.

We are committed to fostering an inclusive, equitable, and diverse culture for our people. We maintain an Equal Opportunities Policy, ensuring that recruitment and employment decisions are based solely on the skills and experience required for our professional services — regardless of ethnicity, race, sexual orientation, disability, or any other protected characteristic. We believe every individual should have the opportunity to thrive.

Our learning and development programmes enable us to invest in growing our employees’ careers. We aim to empower our team members to each achieve their potential.

We are committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We are emotionally invested in our clients right from the beginning.

Our Values

• Straightforward: We provide clear, no-nonsense advice.
• Confident: Our guidance is backed by expertise and evidence.
• Pragmatic: We focus on practical solutions and tangible outcomes.
• Real: We are professional yet approachable, understanding the challenges our clients face.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Professional Services and Business Consulting and Services