Occupational Health Clerical Assistant

NHS; Ashton-under-Lyne; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider is seeking an Occupational Health Clerical Assistant to provide essential administrative support. The role involves scheduling appointments, document handling, and patient interaction. Candidates should possess strong communication skills and knowledge of Microsoft Office. Benefits include flexible working hours, generous leave, and health support options.

Benefits

Flexible working

27-33 days annual leave plus bank holidays

NHS Pension Scheme

Gym discount

Free bicycle loan scheme

Qualifications

• Strong verbal and written communication skills are essential for this role.
• Proven organisational skills and ability to multi-task are required.
• Experience working within tight time frames and deadlines is necessary.

Responsibilities

• Provide administrative support to the Occupational Health Department.
• Handle electronic record keeping, filing, scanning, and data collection.
• Act as the first point of contact for patients.

Skills

Strong verbal and written communication skills

Proven organisational skills

Ability to multi-task

Knowledge of Microsoft Office applications

Education

Good general education - GCSE passes including English and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Occupational Health Clerical Assistant

The closing date is 19 November 2025

Occupational Health Clerical Assistant - Band 2

26 hours per week- Permanent

An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Occupational Health Administration Team. The main purpose of the job will be to provide a high quality professional administrative service to the clinicians in the OH Team including scheduling appointments, scanning of documents and responding to queries.

You will be the first point of contact for our patients when they contact the Department either by phone, e-mail or in person and will assist the team in creating a welcoming, caring and safe environment.

Occupational Health works alongside our recruitment team ensuring that staff are fit to commence in their role and provide advice to help the staff member to fulfil their duties.

Our aim is to maintain the health and wellbeing of employees, therefore increasing productivity, reducing sickness absence and assisting recruitment and retention of our employees.

Main duties of the job

To provide administrative support to the Occupational Health Department. The post holder will undertake a range of administrative duties including electronic record keeping, filing, scanning, data collection and photocopying. The post holder will be trained to work on the Reception desk which will involve meeting and talking with patients in person and over the telephone as well as booking / re-booking / moving appointments.

About us

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

• Compassion
• Accountability
• Respect

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

Job responsibilities

The job description gives an overview of the main tasks and responsibilities of the role, and the person specifications focusses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role is unfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting the minimum salary threshold of £41,700 per annumand/or the required skill level set by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have the right to work in the UK.

Person Specification

• Strong verbal and written communication skills.
• Proven organisational skills and ability to multi-task and prioritise workload with interruptions and changing priories.
• Experience of working within tight time frames and to deadlines.
• Knowledge of Microsoft Office applications (Word, Excel, Teams)
• Ability to work with confidential issues.

Qualifications

• Good general education - GCSE passes or equivalent including English and Maths or equivalent experience.

Experience

• Previous office experience
• Experience of working within a Team
• Knowledge of working in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.