Nursery Finance Administrator

Bright Little Stars Nursery; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A leading nursery provider in Stratford is looking for a Finance Administrator to manage invoices, reconcile payments, and prepare financial reports. This full-time role offers a competitive salary and numerous perks including up to 35 days holiday and reduced childcare rates. If you have strong IT and administrative skills, we'd love to hear from you.

Benefits

Up to 35 days holiday

Free parking

Free wholesome hot lunches

Private health cover

£500 Refer-a-Friend Bonus

Custom BLS Bucks reward system

Discounted childcare

Ongoing professional growth

Birthday day off

ME day on us

Welcome gift bag

High street shopping discounts

Qualifications

• Previous administrative experience in a customer-facing role.
• Strong IT skills with Microsoft Word and Excel.
• Knowledge of database management.

Responsibilities

• Manage and issue monthly nursery invoices.
• Reconcile fee payments and monitor nursery revenue.
• Prepare monthly financial reports for management.

Skills

Administrative experience

Strong IT skills

Database management

Organization skills

Time management skills

Managing Outlook calendars

Understanding of social media

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Job description

Recruiting for Nursery Finance Administrator

Join Our Award-Winning Team! Location: Stratford

Hours: Full-Time, 40 hours per week, shifts 8am-5pm Monday-Friday

Salary: Up to £35,700 per annum – Dependent on experience and including performance related bonus.

Why work for us?

• Up to 35 days holiday and 5 days full sick pay
• Free parking
• Free wholesome hot lunches provided by the Nursery Chef
• Private Health cover- Private GP access for fast, personal healthcare/Mental health & fitness resources to keep your mind and body thriving/Online exercise videos and plans to suit you and ongoing wellbeing support because you matter here.
• £500 Refer-a-Friend Bonus: Love working here? Bring your friends! Get £500 for every successful referral—and there’s no limit. The more, the merrier (and richer)!
• BLS Bucks: Earn while you grow! Our custom BLS Bucks reward system lets you treat yourself to incredible experiences—from Virgin Experience Days to treat vouchers.
• Discounted Childcare: We’re family-first. Get reduced childcare rates for your little ones—it’s one less thing to worry about.
• Ongoing professional growth within our Administrator Training Academy

Extra Perks Just for You

• Your birthday? Take it off. It’s your day.
• Haven’t had time off sick? Pick a ‘ME’ day on us (half day awarded twice a year)
• Welcome gift bag of goodies and treats on your first day—we’re thrilled you’re here!
• Enjoy exclusive high street shopping and entertainment discounts and everyday treats.

Key Responsibilities

• Managing and issuing monthly nursery invoices to families
• Reconciling all fee payments including Direct Debits, childcare vouchers, and Tax-Free Childcare
• Monitoring the nursery revenue account and completing monthly account transfers
• Ensuring timely and accurate processing of government funding and supporting documentation
• Tracking and managing outstanding payments and assisting with debt resolution
• Maintaining accurate financial records for each child and family using the EY system
• Preparing monthly financial breakdowns and reports for senior management
• Overseeing registration forms, contracts, and deposits prior to child start dates
• Communicating professionally with parents regarding fees, funding, and accounts
• Cross-referencing receipts, charge card transactions, and maintaining accounts filing systems
• To effectively manage Nursery occupancy movements such as additional sessions and room movements to ensure the smooth running of the setting and the availability of nursery places including waiting list management.
• To effectively manage the Nursery diary to ensure the smooth running of the nursery setting, booking viewing appointments for prospective parents and all other visitors.
• To robustly manage and maintain all hard and soft data in line with Data Protection and Confidentiality laws, guidelines and company policies.
• Be able to use and Manage multiple online systems such as QuickBooks.

Qualifications, Training and Experience

• Previous administrative experience, preferably in a customer facing role with a similar client group.
• Strong IT skills, including Microsoft Word and Excel.
• Knowledge and experience in database management.
• Strong organisation and time management skills.
• Managing multiple outlook calendars.
• Understanding of social media.

If you have the skills we are seeking and want to join our inclusive family, apply now! We can’t wait to meet you.